A Privacy Information Notice is a crucial compliance document required under New Zealand's Privacy Act 2020. Organizations must provide this notice to individuals when collecting personal information to ensure transparency and compliance with privacy principles. The notice should be provided at or before the time of data collection, or as soon as practicable thereafter. It must detail what personal information is being collected, how it will be used and stored, who it will be shared with, and how individuals can access and correct their information. The document needs regular review and updates to reflect any changes in data handling practices or regulatory requirements. For organizations operating internationally, the Privacy Information Notice may need to address additional requirements from other jurisdictions while maintaining compliance with New Zealand law.
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1. Introduction: Overview of the organization and purpose of the privacy notice
2. Types of Personal Information We Collect: Detailed list of personal information categories collected, including both direct and indirect collection methods
3. How We Collect Your Personal Information: Description of collection methods, sources, and whether collection is mandatory or optional
4. How We Use Your Personal Information: Purposes for which personal information is collected and used, including legal bases for processing
5. Disclosure of Your Personal Information: Information about who personal information is shared with, including third parties and service providers
6. Storage and Security: How personal information is stored, protected, and for how long it is retained
7. Your Privacy Rights: Explanation of individual rights under the Privacy Act 2020, including access, correction, and complaint rights
8. How to Contact Us: Contact details for the privacy officer or responsible person for privacy-related queries
9. Updates to This Privacy Notice: Information about how and when the privacy notice may be updated and how changes will be communicated
1. International Data Transfers: Required when personal information is transferred outside of New Zealand, describing the countries involved and safeguards in place
2. Cookies and Tracking Technologies: Required for websites and online services that use cookies or similar tracking technologies
3. Children's Privacy: Required when services may involve collecting information from children under 16
4. Direct Marketing: Required when personal information is used for direct marketing purposes, including opt-out procedures
5. Automated Decision Making: Required when automated decision-making or profiling is used
6. Special Categories of Personal Information: Required when collecting sensitive information such as health data, biometric data, or ethnic origin
1. Categories of Personal Information: Detailed breakdown of all personal information categories collected, with examples
2. Third Party Recipients: List of types of third parties and service providers with whom personal information is shared
3. Cookies List: Detailed list of cookies used, their purposes, and duration (if applicable)
4. International Transfer Mechanisms: Details of mechanisms used for international data transfers, including any standard contractual clauses or certification schemes
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骋别苍颈别鈥檚 Security Promise
Genie is the safest place to draft. Here鈥檚 how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; 骋别苍颈别鈥檚 AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
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