The Unpaid Internship Offer Letter is a crucial document used by organizations in New Zealand when offering training opportunities to individuals, typically students or recent graduates, in a structured learning environment. It must be carefully crafted to comply with New Zealand employment law, particularly ensuring the arrangement qualifies as genuine training rather than disguised employment. The document serves to formalize the offer, clearly outline the educational nature of the relationship, specify learning objectives, detail practical arrangements, and protect both parties' interests. Used primarily when offering internships that are part of educational programs or structured training initiatives, this letter helps organizations maintain compliance while providing valuable learning opportunities. The document must reflect current New Zealand legislation, including the Employment Relations Act 2000, Health and Safety at Work Act 2015, and relevant case law regarding unpaid work arrangements.
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1. Header and Date: Organization letterhead, date, and reference number if applicable
2. Recipient Details: Intern's full name and contact details
3. Greeting: Personal greeting to the intern
4. Opening Paragraph: Enthusiastic confirmation of the internship offer
5. Position Details: Title of internship role and department/team placement
6. Duration and Hours: Specific start and end dates, hours per week, and schedule expectations
7. Educational Purpose: Clear outline of the learning objectives and training nature of the internship
8. Supervisor Details: Name and position of the assigned supervisor/mentor
9. Key Responsibilities: Overview of main tasks and learning opportunities
10. Workplace Policies: Reference to applicable organizational policies and procedures
11. Legal Status: Clear statement that this is an unpaid training opportunity, not employment
12. Termination Provisions: Conditions under which either party may end the internship
13. Acceptance Instructions: How to accept the offer and by what deadline
14. Closing: Professional closing with contact details for questions
15. Signature Block: Space for organization representative's signature and title
1. Confidentiality Statement: Include when intern will have access to sensitive information
2. Intellectual Property Rights: Include when intern may create IP during the internship
3. Academic Credit: Include when internship is part of academic program requirements
4. Equipment Provision: Include when specific equipment or resources will be provided
5. Travel Requirements: Include if position involves any travel or multiple locations
6. Remote Work Arrangements: Include if any part of the internship will be conducted remotely
7. Benefits: Include if offering any non-monetary benefits like meal allowances or transport
1. Schedule 1: Internship Program Overview: Detailed description of learning objectives and program structure
2. Schedule 2: Health and Safety Guidelines: Specific health and safety requirements and procedures
3. Schedule 3: Code of Conduct: Organization's code of conduct and behavioral expectations
4. Appendix A: Required Documentation: List of documents intern needs to provide (e.g., student ID, visa if applicable)
Relevant legal definitions
Clauses
Relevant Industries
Education
Technology
Professional Services
Healthcare
Non-Profit
Manufacturing
Financial Services
Media and Entertainment
Research and Development
Government
Retail
Hospitality
Environmental Services
Arts and Culture
Relevant Teams
Human Resources
Legal
People Operations
Talent Acquisition
Learning & Development
Compliance
Corporate Services
Operations
Administration
Relevant Roles
Human Resources Manager
Legal Counsel
HR Director
Talent Acquisition Specialist
Learning and Development Manager
Department Manager
Program Coordinator
Internship Supervisor
HR Business Partner
Compliance Officer
General Counsel
People Operations Manager
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