The Volunteer Indemnity Form is an essential legal document used in New Zealand to establish clear parameters for volunteer engagement while providing protection for both organizations and volunteers. It is particularly important given New Zealand's robust health and safety regulations and accident compensation scheme. Organizations should use this document before commencing any volunteer relationship to ensure proper risk management and compliance with local laws. The form typically includes sections on volunteer duties, risk acknowledgment, health and safety procedures, and indemnification clauses. It helps organizations meet their obligations under various New Zealand laws, including the Health and Safety at Work Act 2015 and the Accident Compensation Act 2001, while providing volunteers with clarity about their roles and protections.
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1. Parties: Identifies the organization and the volunteer, including full legal names and contact details
2. Background: Brief context about the volunteer role and purpose of the agreement
3. Definitions: Key terms used throughout the document defined for clarity
4. Volunteer Acknowledgment: Confirmation that the role is voluntary and unpaid, with no employment relationship created
5. Scope of Volunteer Work: Description of volunteer duties, responsibilities, and time commitment
6. Health and Safety Obligations: Outlines both parties' responsibilities regarding health and safety, including following safety procedures
7. Risk Acknowledgment: Volunteer's acknowledgment of risks associated with the activities
8. Indemnity Provisions: Core indemnity clauses protecting the organization from claims arising from volunteer actions
9. Insurance Coverage: Details of insurance coverage provided and any limitations
10. Confidentiality: Requirements to maintain confidentiality of organization's information
11. Term and Termination: Duration of the volunteer relationship and how it can be ended by either party
12. Execution: Signature blocks and date of agreement
1. Intellectual Property: Required when volunteers may create or work with intellectual property during their service
2. Personal Property: Include when volunteers use their own equipment or tools in their role
3. Media and Photography: Add when volunteers may be photographed or need to interact with media
4. Vehicle Use: Include when volunteers may need to use their own or organization's vehicles
5. Working with Vulnerable Persons: Required when volunteers work with children, elderly, or vulnerable populations
6. Emergency Contacts: Add for high-risk activities or when volunteers work in remote locations
7. Dispute Resolution: Include for longer-term volunteer relationships or complex roles
1. Schedule 1 - Volunteer Role Description: Detailed description of volunteer duties, responsibilities, and time commitments
2. Schedule 2 - Health and Safety Procedures: Specific safety protocols and procedures relevant to the volunteer role
3. Schedule 3 - Code of Conduct: Organization's behavioral expectations and guidelines
4. Appendix A - Emergency Contact Form: Volunteer's emergency contact information and relevant medical details
5. Appendix B - Required Qualifications: List of any required certifications, training, or qualifications for the role
Relevant legal definitions
Clauses
Relevant Industries
Non-profit
Healthcare
Education
Sports and Recreation
Environmental Conservation
Social Services
Arts and Culture
Religious Organizations
Emergency Services
Community Development
Animal Welfare
Youth Services
Relevant Teams
Human Resources
Legal
Volunteer Services
Community Engagement
Operations
Risk Management
Compliance
Program Management
Event Management
Administrative Services
Relevant Roles
Volunteer Coordinator
Human Resources Manager
Program Director
Community Engagement Manager
Operations Manager
Risk Management Officer
Legal Compliance Officer
Event Coordinator
Project Manager
Volunteer Services Administrator
Non-profit Executive Director
Community Relations Manager
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