Free Volunteer Waiver - New Zealand

Volunteer Waiver for New Zealand

Volunteer Waiver Template for New Zealand

A Volunteer Waiver is a legal document designed for use in New Zealand that establishes the relationship between an organization and its volunteers while managing potential risks and liabilities. The document acknowledges New Zealand's unique legal framework, particularly the ACC scheme, and includes provisions for health and safety compliance, confidentiality, and risk acknowledgment. It protects both the organization and the volunteer by clearly outlining responsibilities, expectations, and limitations of liability within the context of New Zealand law, while ensuring compliance with relevant legislation such as the Health and Safety at Work Act 2015 and the Privacy Act 2020.

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What is a Volunteer Waiver?

The Volunteer Waiver is an essential document for organizations in New Zealand that engage volunteers in their operations. This document serves multiple purposes: it formally establishes the volunteer relationship, provides clear risk acknowledgment, and protects both parties while operating within New Zealand's unique legal framework, particularly the ACC scheme. The waiver is designed to be compliant with New Zealand legislation, including the Health and Safety at Work Act 2015, Privacy Act 2020, and Human Rights Act 1993. Organizations should use this Volunteer Waiver before commencing any volunteer engagement to ensure proper documentation of the relationship, clear communication of expectations, and appropriate risk management. The document typically includes sections covering volunteer responsibilities, risk acknowledgment, confidentiality obligations, and health and safety requirements, while being careful not to conflict with statutory protections and obligations.

What sections should be included in a Volunteer Waiver?

1. Parties: Identifies the organization and the volunteer, including full legal names and contact details

2. Background: Briefly explains the organization's activities and the context of the volunteer work

3. Definitions: Defines key terms used throughout the waiver, including 'Volunteer Activities', 'Confidential Information', and 'Property'

4. Volunteer Role and Responsibilities: Outlines the general nature of volunteer activities and key responsibilities

5. Term and Commitment: Specifies the duration or period of volunteering, including start date and end date if applicable

6. Health and Safety: Acknowledges the organization's health and safety obligations and the volunteer's responsibility to follow safety procedures

7. Risk Acknowledgment: Details potential risks associated with the volunteer activities and confirmation that the volunteer understands these risks

8. Waiver and Release: The core waiver provisions, carefully drafted to be enforceable under NZ law while acknowledging ACC coverage

9. Insurance: Clarifies what insurance coverage is provided by the organization and what isn't

10. Confidentiality: Obligations regarding confidential information the volunteer may access during their service

11. Property and Resources: Handling of organization property and resources provided for volunteer activities

12. Termination: Conditions under which either party can end the volunteer relationship

13. General Provisions: Standard legal provisions including governing law, entire agreement, and amendments

What sections are optional to include in a Volunteer Waiver?

1. Working with Vulnerable Persons: Required when volunteers work with children or vulnerable persons, including safety check acknowledgments and specific conduct requirements

2. Intellectual Property: Include when volunteers might create IP during their service, assigning rights to the organization

3. Media and Photography: Add when volunteers might be photographed or filmed, or when they might interact with media

4. Vehicle Use: Include when volunteers might use their own or organization vehicles

5. Expenses and Reimbursement: Include if volunteers may incur expenses that are eligible for reimbursement

6. Code of Conduct: Add for organizations with specific behavioral expectations or values-based requirements

7. Medical Information: Include when activities are physically demanding or have specific health requirements

What schedules should be included in a Volunteer Waiver?

1. Schedule 1 - Description of Volunteer Activities: Detailed description of specific volunteer roles, tasks, and responsibilities

2. Schedule 2 - Health and Safety Procedures: Organization's specific safety protocols and emergency procedures

3. Schedule 3 - Emergency Contact Information: Volunteer's emergency contact details and any relevant medical information

4. Appendix A - Volunteer Policies: Organization's general volunteer policies and procedures

5. Appendix B - Risk Assessment: Detailed assessment of risks associated with specific volunteer activities

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Relevant Industries

Non-Profit

Charitable Organizations

Education

Healthcare

Community Services

Sports and Recreation

Environmental Conservation

Arts and Culture

Religious Organizations

Emergency Services

Youth Services

Animal Welfare

Disaster Relief

Heritage and Conservation

Social Services

Relevant Teams

Human Resources

Legal

Risk Management

Operations

Community Engagement

Volunteer Services

Administration

Compliance

Health and Safety

Program Management

Relevant Roles

Volunteer Coordinator

Community Engagement Manager

HR Manager

Risk Management Officer

Legal Counsel

Operations Manager

Program Director

Event Coordinator

Volunteer Services Manager

Health and Safety Officer

Community Relations Manager

Project Manager

Administrative Officer

Compliance Manager

Executive Director

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Download a Standard Template

What is a Volunteer Waiver?

What sections should be included in a Volunteer Waiver?

What sections are optional to include in a Volunteer Waiver?

What schedules should be included in a Volunteer Waiver?

Authors

Alex Denne

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