The 28 Day Notice To Vacate Letter is a crucial document in Philippine rental practice, used when a tenant needs to formally communicate their intention to end a lease agreement. This document is required under Philippine law, specifically the Rent Control Act of 2009 and the Civil Code of the Philippines, which establish the framework for rental agreements and their termination. The notice should be used when a tenant plans to vacate either at the end of their lease term or during a periodic tenancy, providing the legally required notice period. The document typically includes specific details about the property, lease agreement references, intended vacancy date, and arrangements for final inspection and security deposit return. It serves as legal protection for both parties and helps ensure a smooth transition process. The 28-day notice period is considered standard practice in the Philippines, though specific lease agreements may require different notice periods.
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1. Letter Header: Includes date, sender's complete name and address, recipient's complete name and address
2. Lease Property Reference: Clear identification of the rental property address and current lease details
3. Notice Statement: Formal declaration of intent to vacate the property, citing the applicable lease clause or law
4. Key Dates: Specific mention of the intended vacancy date and the current notice date
5. Current Rent Status: Statement confirming rent payments are up to date or addressing any outstanding amounts
6. Property Condition: Commitment to leave the property in good condition as per lease terms
7. Forwarding Address: New address for future correspondence and security deposit return
8. Inspection Request: Request for final property inspection and key handover arrangements
9. Closing and Signature: Professional closing, signature, and printed name of the tenant
1. Reason for Vacation: Include when there's a specific reason that might affect the notice period or when required by lease terms
2. Utility Transfer: Include when there are specific arrangements needed for utility account transfers
3. Early Termination Details: Include when the notice is being given before the lease end date
4. Security Deposit Instructions: Include when there are specific requests or arrangements regarding the security deposit return
5. Maintenance Issues: Include when there are outstanding maintenance issues that need to be addressed before vacancy
1. Copy of Original Lease Agreement: Attached to reference the original terms and conditions
2. Property Inventory List: List of property fixtures and fittings to be checked during final inspection
3. Photographic Evidence: Current dated photos of property condition (if relevant)
4. Rent Payment Records: Proof of payment history if relevant to the termination
5. Maintenance Records: Documentation of any relevant maintenance requests or issues
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