An Authorization Letter to Withdraw Money from a Cooperative is a crucial document used when a cooperative member in the Philippines cannot personally withdraw funds from their account and needs to delegate this authority to another person. This document is particularly important in situations involving illness, overseas work, physical inability to visit the cooperative, or other circumstances preventing personal transactions. The letter must comply with the Philippine Cooperative Code of 2008, relevant BSP regulations, and specific cooperative policies. It typically includes detailed information about both parties, specific withdrawal amount, account details, and validity period. Some cooperatives may require additional security measures such as notarization for transactions above certain thresholds. The document serves as both a protection for the cooperative and a guarantee of the member's explicit consent for the transaction.
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1. Date and Location: Current date and place where the letter is being executed
2. Addressee Details: Complete name and address of the cooperative, including specific branch if applicable
3. Subject Line: Clear indication that this is an authorization letter for money withdrawal
4. Authorizer Information: Complete name, address, and membership details of the person giving authorization
5. Authorized Person Information: Complete name, address, and valid ID details of the person being authorized to withdraw
6. Authorization Statement: Clear and specific statement of authorization, including the exact amount to be withdrawn
7. Account Details: Cooperative account number and type from which the withdrawal will be made
8. Duration of Authority: Validity period of the authorization
9. Signature Block: Space for signatures of the authorizer, authorized person, and witnesses if required
1. Reason for Authorization: Explanation of why the authorization is being given - include when the cooperative requires justification or for large withdrawals
2. Special Instructions: Any specific conditions or instructions for the withdrawal - include when there are particular requirements or limitations
3. Contact Information: Additional contact details for verification - include when required by cooperative policy or for large transactions
4. Government ID Details: Specific details of government IDs - include when required by cooperative policy or for large amounts
5. Notarial Section: Space for notarial certification - include when the amount exceeds cooperative thresholds or when required by policy
1. Valid ID Copies: Photocopies of valid government-issued IDs of both the authorizer and authorized person
2. Cooperative Membership Proof: Copy of cooperative membership ID or latest statement of account
3. Specimen Signature Card: Document containing specimen signatures of both parties if required by the cooperative
4. Special Requirements Form: Any additional forms required by the specific cooperative for third-party withdrawals
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Relevant Teams
Legal
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Financial Services
Risk Management
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Documentation
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Relevant Roles
Cooperative Manager
Branch Manager
Compliance Officer
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Member Services Representative
Transaction Processing Officer
Financial Services Officer
Account Manager
Operations Manager
Risk Management Officer
Customer Service Representative
Documentation Specialist
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