The Commercial Vehicle Rental Agreement is essential for businesses in the Philippines requiring temporary or long-term access to commercial vehicles without the capital investment of purchase. This agreement template is designed to comply with Philippine transportation laws, including the Land Transportation and Traffic Code (RA 4136) and relevant LTFRB regulations. It's particularly useful for companies needing vehicles for logistics, delivery, or other business operations, providing comprehensive coverage of rental terms, maintenance obligations, insurance requirements, and liability provisions. The document includes specific provisions for commercial use, ensuring compliance with local business regulations and transport authority requirements. It's structured to protect both lessor and lessee interests while maintaining alignment with Philippine commercial law practices and industry standards.
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1. Parties: Identification of lessor and lessee with complete business/individual details including registration numbers and addresses
2. Background: Context of the agreement and brief description of the business relationship
3. Definitions: Definitions of key terms used throughout the agreement
4. Vehicle Details: Comprehensive description of the vehicle(s) including make, model, year, VIN, plate number, and current condition
5. Rental Term and Fees: Duration of rental, rental rates, payment terms, and schedule
6. Security Deposit: Amount, payment terms, and conditions for return of security deposit
7. Insurance and Liability: Insurance requirements, coverage details, and allocation of liability between parties
8. Maintenance and Repairs: Responsibilities for vehicle maintenance, repair procedures, and cost allocation
9. Use of Vehicle: Permitted uses, territorial limits, and restrictions on vehicle usage
10. Driver Requirements: Qualifications, licenses, and restrictions regarding authorized drivers
11. Termination: Grounds for termination, notice requirements, and consequences of termination
12. Return of Vehicle: Conditions and procedures for vehicle return, inspection process
13. Indemnification: Mutual indemnification provisions and allocation of risks
14. Governing Law: Application of Philippine law and jurisdiction
15. Dispute Resolution: Process for resolving disputes, including mediation or arbitration procedures
1. Multiple Vehicle Provisions: Additional terms for rental of multiple vehicles, including fleet management provisions
2. Replacement Vehicle: Terms for provision of replacement vehicles in case of breakdown or accidents
3. Subletting: Terms and conditions if subletting is permitted
4. Tracking Devices: Provisions regarding installation and use of GPS or tracking devices
5. Cross-Border Use: Additional terms for vehicles permitted to cross regional or international borders
6. Fuel Policy: Specific arrangements for fuel payment and refueling requirements
7. Modification of Vehicle: Terms regarding permitted or prohibited modifications to the vehicle
8. Force Majeure: Provisions for unforeseen circumstances affecting contract performance
1. Schedule A - Vehicle Specification: Detailed technical specifications of the vehicle(s)
2. Schedule B - Condition Report: Detailed report of vehicle condition at commencement of rental
3. Schedule C - Insurance Policies: Copies or details of required insurance coverage
4. Schedule D - Rental Rates: Detailed breakdown of rental rates, including any variable charges
5. Schedule E - Authorized Drivers: List of authorized drivers and their credentials
6. Schedule F - Maintenance Schedule: Detailed maintenance requirements and schedules
7. Appendix 1 - Required Documentation: List of required documents for drivers and operating permits
8. Appendix 2 - Incident Reporting Procedures: Detailed procedures for reporting accidents or incidents
Relevant legal definitions
Clauses
Relevant Industries
Transportation
Logistics
Construction
Manufacturing
Retail Distribution
Agriculture
Mining
Tourism and Hospitality
Food Service
Event Management
Courier Services
Waste Management
Infrastructure Development
Real Estate
Energy
Relevant Teams
Legal
Operations
Fleet Management
Procurement
Risk Management
Compliance
Finance
Supply Chain
Commercial Operations
Safety and Security
Contract Administration
Relevant Roles
Fleet Manager
Operations Director
Logistics Manager
Procurement Manager
Risk Manager
Legal Counsel
Commercial Director
Transport Manager
Business Development Manager
Compliance Officer
Finance Manager
Contract Administrator
Supply Chain Manager
Chief Operating Officer
Safety Officer
Insurance Manager
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