The Complaint Letter For Salary Not Paid is a crucial document used when an employer has failed to pay an employee's salary as per their employment agreement in the Philippines. This document is typically prepared after informal attempts to resolve the payment issue have been unsuccessful and before escalating the matter to the Department of Labor and Employment (DOLE). The letter must comply with Philippine labor laws, particularly the Labor Code and DOLE regulations, and should include specific details about the unpaid wages, employment terms, and payment history. It serves multiple purposes: formally documenting the complaint, demanding payment, and establishing a paper trail for potential legal proceedings. The document is particularly important as it can be used as evidence in DOLE proceedings or labor cases, and demonstrates the employee's professional approach to resolving the payment dispute.
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1. Sender's Details: Complete name, employee ID (if applicable), position, department, and contact information of the complainant
2. Recipient's Details: Name and title of the appropriate authority (HR Head, Department Head, or Company Owner), company name and address
3. Subject Line: Clear indication that this is a formal complaint regarding unpaid salary
4. Employment Information: Details of employment including start date, position, agreed salary, and payment schedule
5. Description of Unpaid Wages: Specific details about the unpaid salary including exact amounts, time periods, and due dates
6. Previous Communication: Summary of prior attempts to resolve the issue, including dates and responses received
7. Legal Basis: Reference to relevant provisions of the Labor Code and other applicable laws
8. Formal Demand: Clear statement of the amount demanded and deadline for payment
9. Closing: Professional closing with indication of next steps if the matter remains unresolved
1. Additional Violations: Details of other labor law violations if applicable (e.g., non-payment of overtime, holiday pay, or 13th month pay)
2. Witness Statement: Include if there are witnesses who can verify the claims
3. Medical Circumstances: Include if unpaid wages have resulted in medical hardship or expenses
4. Financial Hardship: Description of financial difficulties caused by the non-payment, if relevant
5. Union Involvement: Include if a union is involved or has been notified of the situation
1. Salary Computation Sheet: Detailed breakdown of unpaid wages, including basic salary, overtime, and other compensation
2. Timeline of Events: Chronological list of relevant dates and events related to the unpaid salary
3. Supporting Documents: Copies of employment contract, pay slips, attendance records, and relevant correspondence
4. Previous Demand Letters: Copies of any previous written demands for payment
5. Bank Statements: Evidence of non-receipt of salary if applicable
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