The Early Move Out Notice Letter is a crucial document in Philippine real estate practice, used when tenants need to terminate their lease agreement before the original end date. It serves as a formal communication tool that helps protect both tenant and landlord rights under Philippine law, particularly the Civil Code of the Philippines and the Rent Control Act. This document should be used when circumstances require early lease termination, whether due to personal reasons, employment changes, or other valid grounds recognized by Philippine law. The notice typically includes specific details about the property, move-out date, reason for early termination, and arrangements for final inspection and security deposit return. It's essential to provide this notice within the timeframe specified in the original lease agreement or as required by local regulations to maintain legal compliance and professional relationships between parties.
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1. Sender's Details: Full name, current address, and contact information of the tenant
2. Date: Current date when the notice is being issued
3. Recipient's Details: Landlord's or property manager's full name, address, and contact information
4. Subject Line: Clear indication that this is an Early Move Out Notice
5. Property Identification: Complete address and details of the rental property being vacated
6. Notice Period Statement: Clear statement of the intended move-out date and acknowledgment of the notice period required in the lease
7. Reason for Early Termination: Brief explanation of the circumstances necessitating early termination
8. Security Deposit: Request for the return of security deposit and preferred method of return
9. Forwarding Address: New address for future correspondence and security deposit return
10. Signature Block: Space for tenant's signature, printed name, and date
1. Request for Property Inspection: Include when requesting a pre-move-out inspection to assess property condition
2. Payment Settlement Details: Include when there are outstanding rent payments or utility bills to be settled
3. Force Majeure Circumstances: Include when early termination is due to unforeseen circumstances or events beyond tenant's control
4. Reference to Specific Lease Provisions: Include when citing specific clauses from the lease agreement that allow for early termination
5. Maintenance Statement: Include when highlighting the good condition of the property or explaining any existing damage
1. Copy of Original Lease Agreement: Attached to reference the original terms and conditions
2. Property Condition Photos: Current dated photos showing the condition of the property
3. Proof of Circumstances: Documentation supporting the reason for early termination (if applicable)
4. Payment History Record: Record of rent payments and any outstanding balances
5. Utility Bills Status: Current status of utility accounts and pending bills
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