The Employment Letter is a crucial document used in the Philippine employment context to formalize the employment relationship between an employer and employee. It serves as the primary document confirming the offer of employment and outlining essential terms and conditions, including position, compensation, benefits, and working arrangements. This document must align with the Labor Code of the Philippines and various employment-related legislation, incorporating mandatory provisions for employee protection and benefits. The Employment Letter is typically issued after successful recruitment and before the commencement of employment, forming the basis of the employment contract. It should be drafted to ensure compliance with local labor laws while clearly communicating the terms of employment to the prospective employee.
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1. Company Letterhead and Date: Official company letterhead with complete contact information and date of issuance
2. Employee Information: Full name and address of the employee
3. Position and Employment Classification: Job title, employment status (regular, probationary, fixed-term), and department/reporting relationship
4. Start Date and Work Location: Commencement date of employment and primary work location
5. Compensation Package: Basic salary, allowances, and other monetary benefits
6. Working Hours and Schedule: Regular working hours, days, and flexible arrangement policies if applicable
7. Benefits: Statutory and additional company benefits including leaves, insurance, and other perks
8. Probationary Period: Duration and terms of the probationary period if applicable
9. Confidentiality and IP: Basic confidentiality obligations and intellectual property rights
10. Acceptance and Signature: Space for both employer and employee signatures and date of acceptance
1. Relocation Terms: Include when the position requires relocation of the employee
2. Commission Structure: Include for sales positions or roles with variable compensation
3. Remote Work Provisions: Include when the role involves regular work-from-home arrangements
4. Performance Bonus Structure: Include when the role includes performance-based incentives
5. International Assignment Terms: Include for positions involving international assignments
6. Training Commitments: Include when specific training requirements or bonds are involved
7. Non-Compete Clause: Include for senior positions or roles with access to sensitive information
1. Job Description: Detailed outline of role responsibilities and requirements
2. Benefits Schedule: Detailed breakdown of all company benefits and eligibility criteria
3. Company Policies: Key company policies that form part of employment terms
4. Performance Metrics: Specific KPIs and performance evaluation criteria
5. Statutory Benefits Summary: Summary of mandatory benefits under Philippine law
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