The Letter From Tenant To Landlord To Vacate Premises is a crucial document in Philippine property rental relationships, governed by the Civil Code of the Philippines and the Rent Control Act of 2009. This formal communication is required when a tenant plans to end their lease agreement and vacate a property, whether residential or commercial. The document should be prepared in accordance with the notice period specified in the lease agreement or as required by Philippine law (typically 30 days for residential properties). It serves multiple purposes: providing official notice of vacation, requesting property inspection, arranging security deposit return, and maintaining proper documentation for both parties' legal protection. The letter should be professionally written and include all relevant details such as property address, intended vacancy date, and forwarding contact information.
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1. Sender's Details: Full name and current address of the tenant
2. Date: Current date when the letter is written
3. Recipient's Details: Landlord's full name and address
4. Subject Line: Clear indication that this is a notice to vacate premises
5. Property Identification: Complete address of the rental property being vacated
6. Notice Statement: Clear statement of intention to vacate with specific move-out date
7. Lease Reference: Reference to the existing lease agreement including its start date
8. Final Inspection Request: Request for property inspection before moving out
9. Forwarding Address: New address for future correspondence
10. Closing: Professional closing with tenant's signature and contact information
1. Security Deposit Return Request: Include when requesting the return of security deposit, specifying the amount and preferred method of return
2. Reason for Vacating: Include when it's beneficial to explain the reason for moving out, especially if it's due to circumstances beyond tenant's control
3. Maintenance Issues: Include if there are any existing maintenance issues that need to be documented
4. Special Arrangements: Include when requesting specific moving out arrangements or if there are unusual circumstances to be considered
5. Utility Transfer: Include details about utility disconnection or transfer if relevant to the situation
1. Move-out Checklist: Optional checklist of tasks to be completed before vacating
2. Property Condition Photos: Optional attachment of dated photographs showing the current condition of the property
3. Utility Readings: Optional documentation of final utility meter readings
4. Original Lease Agreement: Copy of the original lease agreement for reference if needed
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