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The Letter of Intent for Not Renewing Contract is a crucial business document used in the Philippine business environment when one party wishes to formally communicate their decision not to continue a contractual relationship beyond its current term. This document must be prepared and delivered in accordance with Philippine law, particularly the Labor Code and Civil Code requirements regarding notice periods and formal communications. It typically includes specific reference to the original contract, clear statement of non-renewal intent, confirmation of the contract end date, and may include transition arrangements. The document serves both legal and business purposes: it ensures compliance with contractual obligations regarding notice periods while maintaining professional relationships. This type of letter is commonly used in various business contexts, from employment contracts to service agreements, and must be carefully drafted to avoid any legal ambiguity under Philippine jurisdiction.

1. Letterhead and Date: Complete business details of the sender including company name, address, contact information, and the current date

2. Recipient Details: Full name, title, company name, and complete address of the recipient

3. Subject Line: Clear indication that this is a Notice of Intent Not to Renew Contract, including relevant contract reference numbers

4. Salutation: Formal greeting to the recipient

5. Contract Reference: Specific details of the existing contract including date of execution, parties involved, and contract reference number

6. Statement of Intent: Clear and unambiguous statement of intention not to renew the contract

7. Notice Period Confirmation: Confirmation that the notice is being provided within the required timeframe as per the original contract

8. Final Date: Explicit mention of the date when the current contract will expire

9. Closing and Signature: Professional closing, signature block with full name, title, and company details