The Letter of Intent for Permanent Position is a crucial document in Philippine employment practices, typically issued near the end of an employee's probationary period or when converting temporary positions to permanent status. It serves as a formal notification of the employer's intent to offer permanent employment and must comply with the Philippine Labor Code, particularly Articles 281-282 regarding employment status and security of tenure. This document is commonly used across various industries and organization sizes, preceding the formal employment contract. It should clearly state the position, terms of employment, and effective date of permanent status, while ensuring compliance with local labor laws regarding regularization of employment. The letter demonstrates the employer's commitment to the employee's long-term engagement with the organization and often serves as a precursor to more detailed employment documentation.
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1. Letter Header: Company letterhead, date, and recipient's complete details including name, current position, and address
2. Subject Line: Clear indication that this is a Letter of Intent for Permanent Position
3. Opening Statement: Formal introduction stating the purpose of the letter and reference to current employment status
4. Confirmation of Permanent Position: Clear statement of intent to offer permanent position, including job title and department
5. Effective Date: Specific date when the permanent position becomes effective
6. Basic Employment Terms: Key terms including salary, working hours, and reporting structure
7. Closing Statement: Congratulatory note and instructions for accepting the offer
8. Signature Block: Space for authorized signatory with full name and designation
1. Performance Recognition: Optional section acknowledging employee's performance during probationary period, used when highlighting specific achievements
2. Modified Responsibilities: Include only if the permanent position involves changes to current duties and responsibilities
3. Benefits Summary: Detailed list of benefits, include if these differ from current package or if company policy requires explicit mention
4. Development Opportunities: Overview of career growth opportunities, include for senior positions or when part of formal career development program
5. Confidentiality Statement: Include when position involves access to sensitive information or when required by company policy
1. Job Description: Detailed description of the permanent position's duties and responsibilities
2. Benefits Package Details: Comprehensive list of benefits and entitlements associated with the permanent position
3. Employee Acknowledgment Form: Form for employee to sign and return indicating acceptance of the permanent position
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Manufacturing
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Retail
Healthcare
Education
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Business Process Outsourcing
Energy
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Transportation
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Relevant Teams
Human Resources
Legal
Operations
Finance
Administration
Compliance
Corporate Secretariat
Employee Relations
Talent Acquisition
Compensation and Benefits
Relevant Roles
HR Manager
Legal Counsel
Department Director
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Executive Assistant
Software Engineer
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Marketing Manager
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Project Manager
Administrative Officer
Research Analyst
Customer Service Representative
Production Supervisor
Account Manager
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