The Letter of Intent to Vacate Commercial Property is a crucial document in Philippine commercial property law that formally initiates the process of ending a commercial lease agreement. It serves as the tenant's official notification to the landlord or property manager about their intention to terminate the lease and vacate the premises. This document is typically required by lease agreements and Philippine property regulations, ensuring proper documentation of the tenant's planned departure. It should be prepared in accordance with the notice period specified in the original lease agreement and must comply with the provisions of the Philippine Civil Code regarding lease terminations. The letter includes vital information such as property details, vacation date, and references to the original lease, while also potentially addressing matters such as security deposits and property condition assessments.
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1. Sender's Information: Complete business name, address, and contact details of the tenant
2. Date: Current date when the letter is written
3. Recipient's Information: Landlord's or property manager's complete name, company name, and address
4. Subject Line: Clear indication that this is a notice of intent to vacate
5. Property Details: Complete address and unit number of the commercial property being vacated
6. Statement of Intent: Clear declaration of intention to vacate the property
7. Vacation Date: Specific date when the property will be vacated
8. Lease Reference: Reference to the original lease agreement including date and parties
9. Closing: Professional closing with contact information for future communications
10. Signature Block: Space for signature, printed name, and title of the authorized representative
1. Reason for Vacation: Include when maintaining good business relationships is important or when required by lease terms
2. Property Inspection Request: Include when wanting to arrange a preliminary inspection before vacancy
3. Security Deposit: Include when addressing the return of security deposit or discussing any potential deductions
4. Forwarding Address: Include when the business is relocating and wishes to provide new address information
5. Utility Transfer: Include when there are specific arrangements needed for utility transfers or final readings
6. Maintenance Status: Include when there are specific property maintenance issues that need to be addressed
1. Copy of Original Lease Agreement: Attached as reference to verify notice period and other relevant terms
2. Property Condition Photos: Current dated photos documenting the property's condition (if relevant for security deposit return)
3. Inventory of Tenant Improvements: List of any permanent improvements made to the property that will remain
4. Move-out Checklist: Detailed list of tasks to be completed before vacating the property
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Retail
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Hospitality
Healthcare
Food and Beverage
Professional Services
Manufacturing
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Technology
Education
Banking and Finance
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Relevant Teams
Legal
Facilities Management
Operations
Administration
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Corporate Services
Finance
Executive Leadership
Property Management
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Business Owner
Chief Executive Officer
Chief Operating Officer
Facility Manager
Property Manager
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Operations Director
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Administrative Manager
Legal Counsel
Corporate Secretary
Business Operations Manager
Lease Administrator
Real Estate Director
Company Director
Branch Manager
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