The Non-Commercial Invoice serves as an essential document in the Philippine legal framework for documenting transfers and transactions that occur outside of regular business activities. This document type is particularly relevant when items or services are exchanged without commercial intent, such as donations, personal gifts, samples, or educational materials. The format complies with Philippine documentation requirements while clearly distinguishing itself from commercial transactions. It includes detailed information about the parties involved, comprehensive item descriptions, and declared values for record-keeping purposes only. The Non-Commercial Invoice is crucial for maintaining accurate records, satisfying customs requirements when applicable, and ensuring transparency in non-business exchanges while adhering to local regulations including the Civil Code of the Philippines and relevant tax laws.
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1. Invoice Header: Contains basic invoice information including unique invoice number, date of issuance, and document title clearly marked as 'Non-Commercial Invoice'
2. Issuer Details: Complete information about the person/entity issuing the invoice including name, address, and contact information
3. Recipient Details: Complete information about the person/entity receiving the invoice including name, address, and contact information
4. Item Description: Detailed description of items or services covered by the invoice, including quantities and individual values
5. Value Declaration: Statement of total value for documentation purposes, clearly marked as 'For Record Purposes Only - No Commercial Value'
6. Purpose Statement: Clear statement explaining the non-commercial nature of the transaction and its purpose
7. Declaration of Truth: Statement confirming that all information provided is true and correct
8. Signature Block: Space for signature of issuer and date
1. Insurance Details: Include when items are insured during transfer or shipping
2. Shipping Information: Include when items are being shipped, including carrier details and tracking information
3. Special Handling Instructions: Include when items require specific handling or storage conditions
4. Terms and Conditions: Include when additional terms need to be specified for the transaction
5. Witness Section: Include when local requirements or transaction value necessitates witness signatures
1. Detailed Item List: Itemized list with extended descriptions when main invoice section cannot accommodate all details
2. Supporting Documentation: Additional documents supporting the non-commercial nature of the transaction
3. Photographs: Visual documentation of items when required for identification or condition verification
4. Value Assessment: Detailed breakdown of how values were determined for documentation purposes
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