The Preliminary Notice of Claim is a critical document in Philippine construction project management and dispute resolution processes. It serves as the initial step in the formal claims procedure, required by most construction contracts and Philippine law to notify other parties of potential claims for additional time, costs, or other impacts. This document must be submitted within the timeframes specified in the contract to preserve the claimant's rights. The notice typically precedes a more detailed claim submission and provides essential information about events or circumstances that may lead to claims. Under Philippine jurisdiction, the proper submission of a Preliminary Notice of Claim is often a contractual condition precedent to pursuing a formal claim, making it a crucial document in the claims management process. The format and content requirements are generally governed by the specific contract terms, the Civil Code of the Philippines, and construction industry regulations.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
Your data doesn't train Genie's AI
You keep IP ownership聽of your docs
1. Header Information: Project name, contract reference number, date, and addressing details of both parties
2. Subject Line: Clear indication that this is a Preliminary Notice of Claim with reference to the relevant contract clause
3. Project Identification: Details of the construction project including location, contract number, and relevant dates
4. Event Description: Detailed description of the event or circumstance giving rise to the potential claim
5. Date of Event: Specific date or period when the event occurred or was first noticed
6. Contract Reference: Reference to specific contract clauses that support the basis of the claim
7. Initial Impact Assessment: Preliminary evaluation of time and/or cost impacts
8. Notification Statement: Formal statement of intention to submit a detailed claim in accordance with contract provisions
1. Mitigation Measures: Description of steps taken or proposed to minimize impact - include when active mitigation efforts are underway
2. Third Party Involvement: Details of any third party actions or decisions affecting the claim - include when external parties are involved
3. Extension Request: Preliminary request for extension of time - include when time impacts are immediately apparent
4. Safety Implications: Description of any safety concerns - include when safety issues are involved
5. Weather Conditions: Details of weather conditions - include when weather is a contributing factor
1. Appendix A - Event Timeline: Chronological sequence of relevant events leading to the claim
2. Appendix B - Supporting Photographs: Visual evidence of the event or condition causing the claim
3. Appendix C - Relevant Correspondence: Copies of previous communications related to the event
4. Appendix D - Contract Excerpts: Relevant sections of the contract supporting the claim
5. Appendix E - Initial Cost Estimates: Preliminary calculation of potential cost impacts
6. Appendix F - Progress Records: Current progress status and documentation showing impact on schedule
Find the exact document you need
Mechanics Lien Preliminary Notice
A formal notice under Philippine law that preserves a contractor's or supplier's right to file a mechanics lien for unpaid work or materials on a construction project.
Download
Lien Sale Notice
A formal notice under Philippine law announcing the sale of property subject to a lien to satisfy an outstanding debt obligation.
Download
Notice Of Lien Claim
A formal legal notice under Philippine law asserting a claim of lien against real property for unpaid work, services, or materials provided for property improvement.
Download
Notice Of Intent To File Lien
A formal legal notice under Philippine law informing property owners of intent to file a mechanic's lien for unpaid work or materials.
Download
Lien Notice To Owner
A formal notice under Philippine law informing property owners of unpaid claims for construction work or materials, serving as official documentation for lien rights.
Download
Notice To Owner Notice To Contractor
A formal legal notice used in Philippine construction projects to communicate critical information between property owners and contractors, governed by Philippine construction law.
Download
Notice Of Property Lien
A Philippine legal document that establishes and provides public notice of a creditor's security interest in a specific property, filed with the Register of Deeds.
Download
Notice Of Lien And Demand For Payment
A formal legal notice under Philippine law asserting a claimant's right to payment and establishing a security interest in property, with an accompanying demand for payment.
Download
Notice Of Claim Of Lien
A formal legal document filed in the Philippines to assert a creditor's security interest in real property as collateral for unpaid debts related to construction or improvement work.
Download
Preliminary Notice Of Claim
A formal notification document used in Philippine construction projects to alert parties of potential claims and preserve legal rights under Philippine construction law.
Download
Notice Of Right To Lien
A Philippine legal document notifying property owners of a potential lien claim for unpaid construction work or materials, as required by Philippine civil law.
Download
Pre Lien Notice
A formal notice required under Philippine law to protect contractors' and suppliers' rights to claim payment through a mechanic's lien.
Download
20 Day Preliminary Notice
A formal notice required under Philippine law to protect contractors' and suppliers' lien rights in construction projects, typically served within 20 days of commencing work or delivering materials.
Download
Construction Stop Notice
A formal notice under Philippine law requiring immediate cessation of construction activities due to violations of building codes, safety regulations, or permit requirements.
Download
Notice Of Intent To Record A Claim Of Lien
A formal notice under Philippine law informing property owners of an intended mechanic's lien filing due to unpaid construction work or materials.
Download
骋别苍颈别鈥檚 Security Promise
Genie is the safest place to draft. Here鈥檚 how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; 骋别苍颈别鈥檚 AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)