The Price Confirmation Letter is a essential business document used to formalize pricing agreements between suppliers and buyers in the Philippines. This document is particularly important in business contexts where prices need to be formally confirmed after initial negotiations or quotations. It serves as a written record of agreed pricing terms, helping prevent misunderstandings and providing documentary evidence for accounting and legal purposes. The document must comply with Philippine legislation, including the Civil Code of the Philippines, Consumer Act, and Price Act. Price Confirmation Letters are commonly used in both domestic and international trade, especially in situations involving bulk purchases, regular supply arrangements, or when prices are subject to specific terms or conditions. The document typically includes comprehensive pricing details, validity periods, payment terms, and any special conditions affecting the pricing arrangement.
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1. Letter Header: Company letterhead, date, reference number, and recipient's details
2. Subject Line: Clear indication that this is a Price Confirmation Letter with relevant reference details
3. Opening Statement: Brief introduction referencing any prior discussions or quotations
4. Product/Service Description: Clear identification of the products or services being priced
5. Price Details: Specific pricing information, including unit prices, quantities, and total amounts
6. Currency and Payment Terms: Specified currency, payment method, and payment timeline
7. Validity Period: Duration for which the confirmed prices will remain valid
8. Closing Statement: Request for acknowledgment and contact information for queries
1. Delivery Terms: Include when the pricing involves physical goods requiring shipping or delivery
2. Tax Details: Include when there's a need to specify VAT or other applicable taxes separately
3. Volume Discounts: Include when offering tiered pricing based on purchase volume
4. Price Adjustment Mechanisms: Include when prices may be subject to change based on specific factors
5. Special Terms and Conditions: Include when there are specific conditions affecting the pricing
1. Detailed Price List: Comprehensive breakdown of prices for multiple items or services
2. Product Specifications: Technical details or specifications of products being priced
3. Volume Discount Schedule: Detailed breakdown of volume-based pricing tiers
4. Payment Schedule: If payment is to be made in installments or based on milestones
Authors
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Wholesale Trade
Retail
Construction
Information Technology
Professional Services
Industrial Supply
Agriculture
Electronics
Automotive
Chemical Industry
Food and Beverage
Telecommunications
Relevant Teams
Procurement
Sales
Commercial
Finance
Legal
Operations
Supply Chain
Business Development
Accounts
Pricing
Contract Administration
Relevant Roles
Procurement Manager
Sales Manager
Commercial Director
Business Development Manager
Supply Chain Manager
Purchasing Officer
Account Manager
Contract Administrator
Finance Manager
Operations Manager
Sales Representative
Pricing Analyst
Commercial Manager
Chief Financial Officer
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