The Privacy Policy Notice is a mandatory document required under the Philippines Data Privacy Act of 2012 for any organization that processes personal information. It serves as a fundamental transparency tool that organizations must provide to data subjects, explaining how their personal data is collected, processed, and protected. The document must be readily available, written in clear language, and contain specific disclosures required by Philippine law. Organizations must ensure their Privacy Policy Notice reflects current data handling practices and is updated whenever significant changes occur in their data processing activities. This document is particularly crucial given the increasing focus on data protection in the Philippines and the National Privacy Commission's active enforcement of privacy regulations.
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1. Introduction: Overview of the policy and its purpose
2. Scope and Applicability: Who the policy applies to and what activities it covers
3. Definition of Terms: Clear definitions of technical terms and concepts used in the policy
4. Types of Personal Data Collected: Detailed list of personal and sensitive personal information collected
5. Purposes of Data Collection and Processing: Specific purposes for which personal data is collected and processed
6. Legal Basis for Processing: Legal grounds under the Data Privacy Act for processing personal data
7. Data Sharing and Disclosure: Information about third parties with whom data is shared and circumstances of sharing
8. Data Subject Rights: Enumeration and explanation of rights under the Data Privacy Act
9. Data Protection Measures: Security measures implemented to protect personal data
10. Data Retention Period: How long different types of personal data are retained
11. Contact Information: Details of the Data Protection Officer and how to raise concerns or exercise rights
1. International Data Transfers: Required if personal data is transferred outside the Philippines
2. Cookies and Tracking Technologies: Required for websites and online services that use these technologies
3. Children's Privacy: Required if services may be accessed by or data collected from minors
4. Social Media Integration: Required if the service integrates with social media platforms
5. Automated Decision Making: Required if automated processing is used to make decisions about individuals
6. Marketing Communications: Required if personal data is used for marketing purposes
7. Employment Data Processing: Required if the policy covers employee data processing
1. Appendix A: Detailed Data Categories: Comprehensive list of all data elements collected and processed
2. Appendix B: Third-Party Processors: List of data processors and their roles in data processing
3. Appendix C: Technical Security Measures: Detailed description of security protocols and measures
4. Appendix D: Data Retention Schedule: Specific retention periods for different categories of data
5. Appendix E: Cookie Policy: Detailed information about cookies and similar technologies used
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