The Roommate Notice To Vacate Letter is a crucial document in Philippine residential tenancy arrangements, particularly in shared living situations. It is used when one roommate in a shared residential arrangement decides to move out and needs to formally notify both their co-tenants and the landlord. The document must comply with Philippine housing laws, including the Rent Control Act of 2009 and relevant provisions of the Civil Code of the Philippines. This notice typically requires specific information such as the intended move-out date, current property details, forwarding address, and arrangements for security deposits. It serves as a formal record of the intention to vacate and helps prevent potential disputes regarding notice periods, deposit returns, and shared utility arrangements. The document is particularly important in urban areas where shared living arrangements are common, such as Metro Manila and other major Philippine cities.
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1. Current Date: The full date when the notice is being given
2. Recipient Details: Full names and current address of all roommates and the landlord who will receive this notice
3. Subject Line: Clear indication that this is a Notice to Vacate
4. Property Information: Complete address of the shared residence
5. Move-out Date: Specific date when the roommate intends to vacate the property
6. Rent Payment Status: Statement confirming rent payments are up to date or arrangements for final payment
7. Forwarding Address: New address for future correspondence and return of security deposit
8. Signature Block: Space for signature, printed name, and contact information of the departing roommate
1. Reason for Vacating: Optional explanation of why the roommate is moving out, if relevant or required by lease agreement
2. Security Deposit Instructions: Specific instructions regarding the return of security deposit or handling of shared deposits
3. Utility Transfer Details: Information about transferring or canceling shared utility accounts
4. Property Condition Statement: Declaration about the condition of shared spaces and personal responsibility for damages
5. Request for Final Inspection: Request for a walk-through inspection before moving out
6. Shared Expenses Settlement: Plan for settling any shared expenses or outstanding bills
1. Inventory List: List of any shared items or furniture that belongs to the departing roommate
2. Photographic Evidence: Photos documenting the condition of the room and shared spaces
3. Payment Records: Copies of recent rent payments or utility payments if relevant to final settlement
4. Original Lease Agreement: Copy of the relevant sections of the lease agreement regarding notice periods and moving out procedures
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