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1. Parties: Identification of the Principal and the Tender Agent, including full legal names, registration details, and addresses
2. Background: Context of the appointment, brief description of the Principal's business, and the purpose of engaging a tender agent
3. Definitions: Definitions of key terms used throughout the agreement, including specific tender-related terminology
4. Appointment and Scope: Formal appointment of the agent and detailed scope of authority regarding tender processes
5. Agent's Duties and Responsibilities: Comprehensive list of the agent's obligations in managing tender processes, including document preparation, submission procedures, and communication protocols
6. Principal's Obligations: Principal's responsibilities including provision of information, documentation, and timely responses
7. Fees and Payment Terms: Compensation structure, payment schedule, and reimbursement of expenses
8. Term and Termination: Duration of the agreement, renewal terms, and circumstances for termination
9. Confidentiality: Obligations regarding confidential information and tender documents
10. Compliance with Laws: Commitment to comply with relevant Philippine procurement laws and regulations
11. Liability and Indemnification: Allocation of risks and responsibilities between parties
12. General Provisions: Standard clauses including notices, amendments, governing law, and dispute resolution
1. Sub-Agents: Include when the agent may need to appoint sub-agents for specific aspects of the tender process
2. Performance Metrics: Include when specific performance standards or KPIs are required for monitoring the agent's services
3. Insurance: Include when specific insurance requirements are necessary for high-value tenders
4. Intellectual Property: Include when the tender process involves proprietary information or IP rights
5. Anti-Corruption Provisions: Include detailed anti-corruption clauses for high-risk or government tenders
6. Force Majeure: Include specific force majeure provisions for long-term arrangements
7. Transition Services: Include when handover provisions are required at the end of the agency relationship
1. Schedule 1 - Service Level Agreement: Detailed description of service levels, response times, and performance standards
2. Schedule 2 - Fee Structure: Detailed breakdown of fees, commission rates, and payment calculations
3. Schedule 3 - Tender Process Procedures: Step-by-step procedures for managing different types of tenders
4. Schedule 4 - Required Documentation: List of standard documents required for tender submissions
5. Schedule 5 - Authorized Representatives: List of authorized personnel from both parties who can make decisions
6. Schedule 6 - Compliance Checklist: Checklist of regulatory requirements and compliance procedures
7. Appendix A - Power of Attorney: Standard format for power of attorney when required for specific tenders
8. Appendix B - Report Templates: Standard templates for regular reporting and tender documentation
Construction
Infrastructure Development
Information Technology
Healthcare
Energy
Telecommunications
Defense
Transportation
Public Works
Mining
Manufacturing
Professional Services
Education
Utilities
Legal
Procurement
Business Development
Commercial
Finance
Operations
Compliance
Risk Management
Supply Chain
Project Management
Procurement Manager
Tender Specialist
Business Development Manager
Contract Manager
Legal Counsel
Commercial Director
Chief Financial Officer
Project Manager
Bid Manager
Compliance Officer
Operations Director
Supply Chain Manager
Chief Executive Officer
Risk Manager
General Counsel
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