The Termination Letter For Dishonesty is a crucial document in Philippine employment law that serves as the final step in the termination process for employees who have committed acts of dishonesty. It must be issued in compliance with the Labor Code of the Philippines and related regulations, following a proper investigation and the mandatory two-notice rule. The document is used when there is substantial evidence of employee dishonesty, such as theft, fraud, falsification of records, or other dishonest acts that constitute a serious breach of trust. The letter should document the specific violations, reference previous notices and investigations, and clearly state the termination decision. It must be properly served to the employee and maintained in company records as evidence of proper termination procedures being followed.
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1. Header Information: Company letterhead, date, and formal addressing to the employee including their full name, position, and department
2. Subject Line: Clear indication that this is a Notice of Termination for Cause
3. Reference to Previous Notice: Citation of the previous Show Cause Notice/Written Notice and any investigations or hearings conducted
4. Statement of Facts: Detailed description of the dishonest acts or misconduct discovered, including dates, times, and specific incidents
5. Legal Basis: Citation of relevant provisions of the Labor Code, company policies, and employment contract that were violated
6. Evidence Summary: Brief summary of the evidence supporting the termination decision
7. Final Decision: Clear statement of termination decision and its effective date
8. Terminal Benefits: Information about final pay, certificates, and other statutory requirements
9. Signature Block: Space for authorized signatory with full name and designation
1. Right to Appeal: Include when company policy allows for an internal appeal process
2. Return of Company Property: Include when employee has company assets, equipment, or confidential information in their possession
3. Non-Disclosure Reminder: Include when employee had access to confidential information
4. Certificate of Employment: Include when company policy provides for immediate issuance of employment certificates
5. Clearance Process: Include when company has specific clearance procedures for departing employees
1. Evidence List: Detailed list of all evidence supporting the termination decision
2. Investigation Report Summary: Summary of the investigation findings and process followed
3. Meeting Minutes: Minutes from administrative hearing or investigation meetings
4. Computation of Final Pay: Detailed breakdown of final salary, benefits, and deductions
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