The Termination Of Tenancy By Tenant document is a crucial legal instrument in the Philippine real estate landscape, designed to formalize a tenant's intention to end their lease agreement. This document is essential when a tenant decides to vacate a property, whether at the end of the lease term or during it, subject to the notice periods specified in the original lease agreement and Philippine law. It must comply with local regulations, particularly the Civil Code of the Philippines and the Rent Control Act, which govern landlord-tenant relationships. The document typically includes detailed property information, intended vacation date, security deposit return requests, and arrangements for final inspection. It serves as both a legal notice and a practical tool for managing the termination process, helping prevent potential disputes and ensuring a professional conclusion to the tenancy relationship.
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1. Date and Address Block: Current date and complete address of the landlord/property manager
2. Recipient Details: Full name and address of the landlord/property manager
3. Subject Line: Clear indication that this is a Notice of Termination of Tenancy
4. Property Identification: Complete address and details of the rental property
5. Notice of Termination: Clear statement of intent to terminate the tenancy and the intended vacation date
6. Notice Period Compliance: Statement confirming compliance with the required notice period as per the lease agreement and Philippine law
7. Request for Property Inspection: Request for final inspection of the property before moving out
8. Security Deposit Return: Request for the return of security deposit with bank details or preferred payment method
9. Forwarding Address: New address for future correspondence and return of deposit
10. Signature Block: Tenant's full name, signature, and date of signing
1. Reason for Termination: Optional explanation of why the tenancy is being terminated, particularly relevant if terminating before the lease end date
2. Utility Arrangements: Details about utility disconnection or transfer arrangements, if applicable
3. Maintenance Issues: Documentation of any existing maintenance issues or damage to avoid future disputes
4. Key Return Arrangements: Specific arrangements for returning keys and access devices
5. Reference Request: Optional request for a reference letter from the landlord for future rentals
1. Copy of Lease Agreement: Attachment of the original lease agreement for reference
2. Property Condition Photos: Recent photographs documenting the current condition of the property
3. Utility Bills: Copies of latest paid utility bills showing settlement of all dues
4. Rent Payment History: Documentation showing rent payments are up to date
5. Move-out Checklist: Detailed checklist of tasks to be completed before vacating the property
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