A Business Records Affidavit is a crucial document used in Pakistani business and legal contexts to establish the authenticity and reliability of business records. This document becomes necessary when business records need to be presented as evidence in legal proceedings, during regulatory compliance checks, or in business transactions requiring formal verification of records. The affidavit must comply with the Qanun-e-Shahadat Order, 1984, and other relevant Pakistani laws governing business documentation and evidence. It typically includes detailed information about the record-keeping practices, the authority of the person making the affidavit, and specific identification of the records being authenticated. The document is particularly important in situations involving audits, litigation, regulatory compliance, or business transactions where the authenticity of records needs to be formally established.
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1. Affiant Identification: Details of the person making the affidavit, including their full name, position, and business address
2. Business Information: Information about the business entity, including legal name, registration details, and principal place of business
3. Record Custodian Authority: Statement establishing the affiant's authority and responsibilities regarding the business records
4. Record-Keeping Practices: Description of the business's regular practice of making and maintaining records
5. Records Description: Specific identification and description of the records being authenticated
6. Authentication Statement: Formal statement confirming the records are genuine business records made in regular course of business
7. Compliance Declaration: Statement confirming compliance with relevant laws and regulations regarding record-keeping
8. Verification: Formal verification statement and signature block
1. Electronic Records Statement: Additional statements regarding electronic record-keeping systems and their reliability, used when electronic records are involved
2. Third-Party Custodian Declaration: Additional declarations when records are maintained by third-party custodians
3. Multiple Location Statement: Statement describing record-keeping practices across different business locations when applicable
4. Historical Records Statement: Additional statements regarding historical records and their preservation when records are over 5 years old
1. Schedule A - Record Index: Detailed list of all business records being authenticated, including dates, types, and reference numbers
2. Schedule B - Record Samples: Sample forms or templates of the types of records being authenticated, if applicable
3. Schedule C - Chain of Custody: Documentation showing the chain of custody for the records, if applicable
4. Appendix 1 - Supporting Documents: Copies of relevant business licenses, certificates, or other documents supporting the affiant's authority
5. Appendix 2 - Record-Keeping Procedures: Documentation of the business's record-keeping procedures and policies
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