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The Complaint Letter For Staff is an essential document in Pakistan's corporate and institutional framework, designed to facilitate formal grievance reporting while adhering to local labor laws and workplace regulations. It is typically used when an employee needs to formally document and escalate workplace issues that couldn't be resolved through informal channels. The document should be used in situations involving workplace harassment, discrimination, unfair treatment, safety concerns, or violations of company policies or labor laws. It includes detailed information about the incident(s), relevant dates, previous attempts at resolution, and requested remedial action. The letter must comply with Pakistani labor laws, including the Industrial Relations Act 2012, Protection Against Harassment of Women at Workplace Act 2010, and provincial labor regulations. This formal communication serves as an official record and can be crucial in internal dispute resolution processes or, if necessary, legal proceedings.

1. Sender's Details: Complete contact information of the complainant including name, employee ID, designation, department

2. Recipient's Details: Name, designation, and department of the person to whom the complaint is addressed (usually HR Manager, Department Head, or immediate supervisor)

3. Subject Line: Clear, concise description of the complaint's nature

4. Date: Date when the complaint letter is written

5. Salutation: Formal greeting to the recipient

6. Introduction: Brief statement identifying yourself and your position, and the purpose of writing

7. Complaint Details: Detailed description of the issue, including specific incidents, dates, and impact

8. Previous Actions Taken: Description of any steps already taken to resolve the issue informally

9. Requested Resolution: Clear statement of the desired outcome or resolution

10. Closing: Professional closing statement with signature