The Letter of Non Confirmation of Employment is a crucial document used in Pakistani business practice when an organization decides not to confirm an employee's permanent position following their probationary period. This document is governed by Pakistani labor laws, including the Industrial and Commercial Employment (Standing Orders) Ordinance, 1968, and must be carefully drafted to ensure legal compliance while clearly communicating the employment decision. The letter typically includes essential information such as the employee's details, probationary period dates, reason for non-confirmation (if appropriate), final working day, and settlement procedures. It serves as both a legal record and formal communication, protecting the organization's interests while maintaining professional standards in the employment termination process.
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1. Letter Header: Company letterhead, date, reference number, and address details of both employer and employee
2. Subject Line: Clear indication that this is a Letter of Non Confirmation of Employment
3. Salutation: Formal greeting addressing the employee by name and title
4. Employment Details Reference: Reference to original appointment letter, position, and probationary period dates
5. Non-Confirmation Statement: Clear and professional statement of the decision not to confirm the employment
6. Reason Summary: Brief, objective summary of the key reasons for non-confirmation, if appropriate to include
7. Notice Period/Last Working Day: Clear statement of the employee's last working day and any applicable notice period
8. Final Settlement: Information about final settlement of dues and clearance procedures
9. Company Property: Instructions regarding return of company property and clearance procedures
10. Closing: Professional closing with signature block for authorized signatory
1. Performance Summary: Detailed outline of performance issues or areas of concern, used when the non-confirmation is performance-based and documentation is desired
2. Appeal Process: Information about any internal appeal processes available to the employee, if company policy allows for such appeals
3. Reference Letter Offer: Optional offer to provide a basic reference letter, if company policy allows and circumstances warrant
4. Benefits Information: Details about any benefits or entitlements that may be applicable during the notice period or upon separation
5. Non-Disclosure Reminder: Reminder of continuing obligations regarding confidentiality and non-disclosure, if applicable from original employment terms
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, benefits, and any deductions
2. Company Property Checklist: List of company properties to be returned before final clearance
3. Performance Evaluation Summary: If applicable, summary of performance evaluations during probationary period
4. Clearance Form: Standard form listing all departments from which clearance is required before final settlement
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Information Technology
Manufacturing
Healthcare
Education
Retail
Telecommunications
Professional Services
Construction
Energy
Public Sector
Hospitality
Logistics and Transportation
Media and Entertainment
Pharmaceutical
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Administration
Management
Department Leadership
Relevant Roles
HR Manager
HR Director
Legal Counsel
Department Manager
Line Manager
HR Business Partner
HR Administrator
Legal Manager
Compliance Officer
Employee Relations Manager
HR Operations Manager
Talent Management Lead
HR Coordinator
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