The Termination Notice Form is a crucial legal document used in Pakistan to formalize the end of an employment relationship. It must be drafted in compliance with the Industrial and Commercial Employment (Standing Orders) Ordinance, 1968, and other relevant federal and provincial labor laws. This document is essential when an employer needs to terminate an employee's services, whether due to performance issues, redundancy, or other legitimate business reasons. The notice should clearly state the termination date, notice period, final settlement details, and any specific requirements regarding company property return or confidentiality obligations. Proper documentation through this form helps protect both employer and employee interests while ensuring legal compliance and reducing the risk of future disputes.
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1. Letter Date and Reference Number: Current date and any internal reference number for the termination notice
2. Recipient Details: Employee's full name, designation, employee ID, and department
3. Subject Line: Clear indication that this is a termination notice
4. Notice of Termination: Clear statement of employment termination with specific end date
5. Notice Period: Specification of notice period as per employment contract and labor laws
6. Final Settlement: Information about final salary, benefits, and dues to be settled
7. Company Property: Instructions for returning company assets and properties
8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
9. Contact Information: HR department contact details for further queries
10. Signature Block: Authorized signatory details and company stamp
1. Reason for Termination: Include when termination is for cause or redundancy, stating specific reasons in compliance with labor laws
2. Performance History: Include in case of performance-based termination, summarizing previous warnings or improvement plans
3. Severance Package: Include when offering additional compensation beyond statutory requirements
4. Transition Handover: Include when specific handover of duties is required
5. Reference Offer: Include when company is willing to provide employment references
6. Non-Compete Reminder: Include when employee is bound by non-compete agreements
7. Grievance Procedure: Include when required by company policy or local labor laws to inform about appeal rights
1. Final Settlement Calculation: Detailed breakdown of final payment including salary, benefits, and deductions
2. Company Property Checklist: List of company assets to be returned
3. Clearance Form: Document requiring signatures from various departments confirming no pending dues
4. Exit Interview Form: Standard form for conducting and recording exit interview
5. Acknowledgment Receipt: Form for employee to acknowledge receipt of termination notice
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