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A Thank You For Your Service Letter is a crucial document in Pakistani business practice that serves multiple purposes in professional relationships. It is typically issued when an employee leaves an organization on good terms, whether through retirement, resignation, or completion of a contract. The letter combines formal acknowledgment of service with expressions of gratitude, making it both a legal document and a goodwill gesture. Under Pakistani employment law, while not mandatory, these letters have become standard practice and can serve as important references for future employment. The document should include specific details about the employment period, roles held, and notable achievements while maintaining a professional and appreciative tone. For multinational companies operating in Pakistan, this document often needs to align with both local customs and international HR practices.

1. Letter Header: Company letterhead, date, and recipient's contact information

2. Salutation: Formal greeting addressing the employee by name

3. Expression of Gratitude: Opening paragraph expressing sincere appreciation for the employee's service

4. Service Details: Confirmation of employment period, position(s) held, and key responsibilities

5. Specific Achievements: Brief mention of notable contributions or accomplishments

6. Well Wishes: Expression of good wishes for future endeavors

7. Closing: Professional closing, signature block with authorizing officer's details