The Work Extension Letter is a crucial document in Qatar's employment framework, used when an employer wishes to extend an existing employment relationship beyond its initial term. This document is particularly relevant in Qatar's dynamic business environment, where both local and expatriate employment arrangements frequently require extension or renewal. The letter must comply with Qatar Labor Law No. 14 of 2004 and recent labor reforms, including provisions for minimum wage and working conditions. It typically includes details about the extension period, any modifications to employment terms, and necessary provisions for work permit renewals for expatriate employees. The Work Extension Letter serves as an addendum to the original employment contract and must be properly executed to ensure legal validity under Qatari law.
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1. Letter Header: Company letterhead, date, reference number, and employee's full name and address
2. Subject Line: Clear indication that this is an employment extension letter
3. Reference to Original Contract: Details of the original employment contract including its date and reference number
4. Extension Period: Clear statement of the new employment period with specific start and end dates
5. Confirmation of Terms: Statement confirming whether existing terms and conditions remain unchanged or specifying any modifications
6. Key Employment Details: Restatement of crucial details like position, salary, and location of work
7. Acknowledgment and Acceptance: Space for both employer and employee signatures to confirm mutual agreement
1. Modified Terms: Section detailing any changes to employment terms, required only if terms are being modified along with the extension
2. Additional Benefits: Description of any new or modified benefits, only needed if benefits are being adjusted
3. Performance Recognition: Optional section acknowledging employee's performance leading to extension, useful for employee motivation
4. Visa Information: Section regarding work permit/visa renewal requirements, needed only for expatriate employees
5. Probation Period: Only required if the extension includes a probationary period for a new role or responsibilities
1. Schedule of Updated Terms: Detailed list of any modified employment terms, attached if there are significant changes
2. Updated Job Description: If the role has evolved, detailed description of new or modified responsibilities
3. Visa and Immigration Requirements: List of required documents and steps for visa renewal, applicable for expatriate employees
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Human Resources
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Compliance
Employee Relations
Immigration
Operations
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HR Business Partner
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