Consent Form For Data Collection

Consent Form For Data Collection Template for Saudi Arabia

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Key Requirements PROMPT example:

"I need a Data Collection Consent Form for my medical clinic in Riyadh, compliant with Saudi PDPL, that covers collection of patient health data and sharing with affiliated hospitals, including provisions for storing medical records in cloud systems from January 2025."

Document background

The Consent Form For Data Collection is a crucial document required under Saudi Arabia's Personal Data Protection Law (PDPL) for any organization collecting personal data from individuals. This document became particularly important following the implementation of the PDPL in 2021 and its subsequent regulations. It serves as a legal requirement for organizations to obtain explicit, informed consent before collecting and processing personal data. The form must be used whenever an organization intends to collect personal information from Saudi residents or process data within Saudi Arabia. It should clearly articulate the types of data being collected, the purposes of collection, how the data will be used and protected, and the rights of data subjects. The document must be presented in a clear, accessible format and should be available in both Arabic and English when necessary. Organizations must ensure this consent form is obtained prior to any data collection activities to maintain compliance with Saudi Arabian data protection regulations.

Suggested Sections

1. Introduction: Identifies the data controller organization and the data subject (individual providing consent)

2. Definitions: Clear explanations of technical terms, types of personal data, and key concepts used in the form

3. Purpose of Data Collection: Specific, explicit description of why the personal data is being collected and how it will be used

4. Types of Data Collected: Detailed list of personal data categories that will be collected

5. Data Processing and Storage: Information about how the data will be processed, stored, and protected

6. Data Subject Rights: Explanation of rights under Saudi PDPL including access, correction, deletion, and withdrawal of consent

7. Data Retention Period: Clear statement of how long the data will be kept and criteria for determining retention period

8. Security Measures: Overview of measures taken to protect personal data

9. Consent Declaration: Clear statement of consent with signature/acceptance mechanism

10. Contact Information: Details for contacting the data controller and data protection officer

Optional Sections

1. International Data Transfers: Required when data will be transferred outside Saudi Arabia, detailing the countries and protection measures

2. Sensitive Data Processing: Required when collecting sensitive personal data such as health information or biometric data

3. Third-Party Sharing: Required when personal data will be shared with third parties, listing the parties and purposes

4. Automated Decision Making: Required when personal data will be used for automated decision-making or profiling

5. Children's Data: Required when collecting data from individuals under 18, including parental consent requirements

6. Marketing Communications: Required when data will be used for marketing purposes, including opt-in/opt-out options

Suggested Schedules

1. Schedule A - Detailed Data Categories: Comprehensive list of all data fields and categories to be collected

2. Schedule B - Technical and Security Measures: Detailed description of security protocols and data protection measures

3. Schedule C - Third Party Recipients: List of all third parties who may receive the data and their purposes

4. Schedule D - Data Subject Rights Procedure: Detailed procedure for exercising data subject rights

5. Appendix 1 - Privacy Policy: Full privacy policy referenced in the consent form

6. Appendix 2 - Data Processing Activities: Detailed description of all processing activities and their purposes

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

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Healthcare

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Education

Retail

Technology

Telecommunications

Professional Services

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E-commerce

Research and Development

Human Resources

Insurance

Real Estate

Manufacturing

Tourism and Hospitality

Relevant Teams

Legal

Compliance

Information Security

Data Protection

Human Resources

Information Technology

Risk Management

Customer Service

Operations

Marketing

Research and Development

Privacy

Relevant Roles

Data Protection Officer

Privacy Manager

Compliance Officer

Legal Counsel

Information Security Manager

Risk Manager

HR Manager

IT Director

Chief Privacy Officer

Chief Information Security Officer

Operations Manager

Project Manager

Customer Service Manager

Marketing Manager

Research Coordinator

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