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The Department Change Letter To Employee is a crucial document used when an organization needs to formally communicate and document an employee's transfer between departments in Saudi Arabia. This document must comply with Saudi Labor Law (Royal Decree No. M/51) and related ministerial resolutions, particularly regarding employment terms modification and notice requirements. It typically becomes necessary during organizational restructuring, career progression, or operational changes. The letter should include essential information such as the new department details, reporting structure, effective date, and any changes to working conditions. It serves as an official record of the change and helps ensure transparency while protecting both employer and employee interests under Saudi employment law.

1. Letter Header: Company letterhead, date, reference number, and employee details including their current position and department

2. Subject Line: Clear indication that this is a Department Change Notice

3. Opening Statement: Reference to current employment and introduction of the change

4. Change Details: Specific information about the new department, role, and effective date

5. Reporting Structure: Information about new reporting lines and immediate supervisor

6. Terms Confirmation: Confirmation that other employment terms and conditions remain unchanged

7. Implementation Date: Clear statement of when the change takes effect

8. Closing Statement: Expression of confidence and support for the transition

9. Signature Block: Space for authorized signatory and employee acknowledgment