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Employee Release Letter Template for Saudi Arabia

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Key Requirements PROMPT example:

Employee Release Letter

"I need an Employee Release Letter for a Saudi-based manufacturing company, confirming termination of employment and sponsorship transfer approval for our expatriate Production Manager who will be leaving on March 15, 2025, with all clearances and final settlements to be included."

Document background
The Employee Release Letter is a critical document in Saudi Arabian employment relations, required when an employment relationship is terminated for any reason. It serves as official documentation that all employment obligations have been fulfilled by both parties and typically includes confirmation of final settlements, property returns, and necessary clearances. Under Saudi Labor Law, employers are obligated to provide this document to ensure employees can pursue new employment opportunities without complications. For expatriate workers, it's particularly important as it often forms part of the documentation required for sponsorship transfers. The letter must comply with specific requirements set by the Ministry of Human Resources and Social Development, including proper authentication and specific content requirements.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee

2. Employee Information: Full name, ID/Iqama number, position, and employment duration

3. Confirmation of Employment End: Clear statement confirming the termination of employment relationship and effective date

4. Clearance Statement: Confirmation that the employee has cleared all company dues and returned company property

5. Final Settlement: Confirmation that all financial dues including end of service benefits have been settled

6. No Objection Statement: Clear statement that the company has no objection to the employee seeking alternative employment

7. Authentication: Official signatures, company stamp, and any required attestations

Optional Sections

1. Sponsorship Transfer Approval: For expatriate employees, specific approval for transfer of sponsorship to another employer

2. Performance Statement: If requested by employee, a statement about their performance and conduct during employment

3. Project Handover Status: For employees in critical roles, confirmation of proper handover of responsibilities

4. Non-Compete Reminder: If applicable, reminder of any existing non-compete or confidentiality obligations

5. Reason for Separation: If mutually agreed, statement of the reason for employment termination

Suggested Schedules

1. Final Settlement Statement: Detailed breakdown of final payment including salary, end of service benefits, and any other dues

2. Clearance Checklist: Itemized list of company property returned and departmental clearances obtained

3. Service Certificate: Detailed employment certificate as required by Saudi Labor Law, including duration of service, position, and last salary

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses















Relevant Industries

Manufacturing

Oil and Gas

Financial Services

Technology

Healthcare

Construction

Retail

Education

Professional Services

Hospitality

Telecommunications

Transportation and Logistics

Mining

Real Estate

Government and Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Finance

Administration

Employee Relations

Payroll

Corporate Services

Management

Relevant Roles

Human Resources Director

HR Manager

Legal Counsel

Compliance Officer

HR Operations Manager

Personnel Manager

Administrative Manager

Finance Manager

Department Head

General Manager

CEO

Managing Director

HR Specialist

Legal Manager

Employee Relations Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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