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End Of Contract Letter To Employee

End Of Contract Letter To Employee Template for Saudi Arabia

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End Of Contract Letter To Employee

"I need an End Of Contract Letter To Employee for a senior software engineer whose fixed-term contract is expiring on March 15, 2025, including provisions for sensitive technical information handover and reminders about ongoing confidentiality obligations."

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Document background
The End Of Contract Letter To Employee is a crucial document in Saudi Arabian employment relations, required when an employment contract reaches its natural conclusion. It serves as official documentation of the employment termination and must comply with Saudi Labor Law, particularly Articles 75, 84, and 88, which govern notice periods, end-of-service benefits, and final settlements. This document is essential for both fixed-term and unlimited term contracts that are ending by mutual agreement or natural expiration. It provides legal protection for both employer and employee by clearly documenting the termination terms, final entitlements, and post-employment obligations. The letter must be drafted in accordance with Ministry of Human Resources and Social Development (MHRSD) guidelines and should include specific details about final settlements, clearance procedures, and the return of company property.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and employee's details

2. Subject Line: Clear indication that this is an End of Contract Letter

3. Opening Statement: Reference to the employment contract and its natural end date

4. Confirmation of Contract End: Clear statement of when the employment relationship will end

5. Notice Period Acknowledgment: Confirmation of the notice period and last working day

6. Final Settlement Information: Overview of final payment including salary, end-of-service benefits, and other entitlements

7. Company Property Return: List of company assets to be returned before final clearance

8. Handover Requirements: Instructions for knowledge transfer and work handover procedures

9. Final Clearance Process: Steps to complete the clearance process

10. Closing Statement: Expression of appreciation and future reference provision

11. Signature Block: Space for authorized signatory and company stamp

Optional Sections

1. Non-Compete Reminder: Include when the employee's contract contains non-compete clauses that will remain in effect

2. Visa/Sponsorship Status: Include for expatriate employees regarding sponsorship transfer or cancellation

3. Performance Recognition: Include for employees leaving in good standing with notable achievements

4. Rehire Eligibility: Include when specifically wanting to indicate future rehire possibility

5. Outstanding Obligations: Include if there are any pending dues or obligations to be settled

6. Exit Interview: Include when an exit interview is required as part of the termination process

Suggested Schedules

1. Final Settlement Calculation: Detailed breakdown of all final payments including end-of-service benefits calculation

2. Company Property Checklist: Itemized list of company assets to be returned

3. Clearance Form: Standard clearance form requiring signatures from relevant departments

4. Service Certificate: Standard certificate of service as required by Saudi Labor Law Article 88

5. Handover Document Template: Template for documenting the handover of work responsibilities

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















Clauses

















Relevant Industries

Banking & Financial Services

Construction

Manufacturing

Oil & Gas

Technology

Healthcare

Retail

Education

Telecommunications

Professional Services

Hospitality

Real Estate

Transportation & Logistics

Mining

Government & Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Employee Relations

Administration

Finance

Payroll

Relevant Roles

HR Manager

HR Director

Legal Counsel

HR Business Partner

HR Operations Manager

Employment Relations Manager

HR Administrator

Compensation & Benefits Manager

Personnel Manager

HR Compliance Officer

Employee Relations Specialist

HR Coordinator

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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