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A Government Letter of Intent is a crucial preliminary document in Saudi Arabian public sector contracting. It is typically used when a government entity wishes to formally express its serious intention to proceed with a significant project or transaction, while maintaining necessary flexibility before final commitments. The document serves as a bridge between initial discussions and final binding agreements, outlining key terms, conditions, and expectations. Used extensively in major government initiatives, particularly those aligned with Saudi Vision 2030, these letters must comply with Saudi government procurement regulations, Sharia principles, and administrative law requirements. They are especially relevant for complex projects requiring multiple approvals or involving international parties, where a formal indication of government interest is needed for stakeholder engagement and preliminary resource allocation.

1. Official Letterhead and Reference Numbers: Saudi government department letterhead, including official reference numbers and date in both Gregorian and Hijri calendars

2. Addressee Details: Full details of the recipient organization, including authorized representative name and title

3. Subject Line: Clear indication that this is a Letter of Intent and brief description of the proposed project or transaction

4. Opening Statements: Formal greeting and reference to any previous correspondence or meetings

5. Project Overview: Brief description of the proposed project or transaction, including scope and objectives

6. Expression of Intent: Clear statement of the government entity's intention to proceed with the proposed project, subject to conditions

7. Key Terms: High-level outline of the principal terms and conditions being considered

8. Timeline: Proposed timeline for negotiations and execution of definitive agreements

9. Non-Binding Nature: Clear statement regarding which provisions are non-binding and which (if any) are binding

10. Closing and Signatures: Formal closing, name and title of authorized signatory, and official stamp