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Commercial Sales Invoice

Commercial Sales Invoice Template for Singapore

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Key Requirements PROMPT example:

Commercial Sales Invoice

"I need a Commercial Sales Invoice for my Singapore-based tech company selling software licenses to a corporate client in Malaysia, with payment terms of 30 days and including both USD and SGD currency conversions for March 2025 delivery."

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What is a Commercial Sales Invoice?

The Commercial Sales Invoice is a fundamental business document used in Singapore's commercial transactions to formalize sales of goods or services. It serves multiple purposes: as a payment request, a tax document for GST compliance, and a record for accounting and audit trails. When issuing a Commercial Sales Invoice in Singapore, businesses must ensure compliance with IRAS requirements, particularly regarding GST if their turnover exceeds SGD 1 million. The document must include specific elements such as unique invoice numbers, business details, and proper tax calculations to be considered valid under Singapore law.

What sections should be included in a Commercial Sales Invoice?

1. Invoice Header: Company details including name, registration number, address, logo, and invoice number

2. Customer Information: Complete buyer details including name, address, registration number (if applicable), and contact information

3. Invoice Details: Essential invoice information including date, payment terms, and reference numbers

4. Item Description: Detailed itemized list of goods/services with quantities, unit prices, and descriptions

5. Calculation Summary: Financial calculations including subtotal, GST (8%), any discounts, and total amount payable

6. Payment Information: Complete payment details including bank account information, payment methods, and due date

What sections are optional to include in a Commercial Sales Invoice?

1. Purchase Order Reference: Include when the invoice relates to a specific purchase order or contract reference

2. Delivery Details: Include for physical goods requiring shipping, including delivery address and shipping terms

3. Special Instructions: Include when specific handling requirements, terms, or conditions apply to the sale

4. Currency Information: Include for international transactions, stating exchange rates and applicable currency

What schedules should be included in a Commercial Sales Invoice?

1. Delivery Note: Detailed shipping and delivery information for physical goods

2. Statement of Work: Detailed scope of services for service-based invoices

3. Time Sheet: Breakdown of time-based services with dates, hours, and activities

4. Product Specifications: Technical specifications or detailed descriptions of products being sold

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions




















Clauses













Industries

GST Act: Singapore's Goods and Services Tax Act - governs the application of GST (currently 8%), mandatory registration requirements for businesses exceeding SGD 1 million annual turnover

Companies Act: Primary legislation governing business entities in Singapore, including requirements for business documentation and corporate compliance

Sale of Goods Act: Regulates the sale of goods between parties, defining rights, duties and remedies in commercial transactions

Electronic Transactions Act: Governs the legal validity and use of electronic transactions and records, including electronic invoices

Singapore Financial Reporting Standards: Accounting standards framework that dictates how financial transactions should be recorded and reported

IRAS Invoice Requirements: Mandatory elements for valid tax invoices including supplier details, registration numbers, dates, descriptions, quantities, prices, and GST amounts

Income Tax Act - Record Keeping: Requires businesses to maintain proper records for at least 5 years, including sales invoices and related documentation

Consumer Protection (Fair Trading) Act: Ensures fair trading practices and proper price display in commercial transactions with consumers

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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