A Contract Termination Letter To Vendor is a crucial business document used when an organization needs to formally end its contractual relationship with a supplier or service provider. Under Singapore law, this document must comply with the Contract Act (Cap. 53) and related legislation, while adhering to the notice periods and conditions specified in the original contract. It typically includes termination date, reason (if applicable), outstanding obligations, and transition arrangements. This document helps protect both parties' interests and provides a clear audit trail of the termination process.
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1. Recipient Details: Full company name, address, and contact person of the vendor
2. Contract Reference: Original contract details including date, reference number, and subject matter
3. Termination Statement: Clear and unambiguous statement of intention to terminate the contract
4. Termination Date: Specific effective date of termination and reference to notice period requirements
5. Legal Authority: Reference to termination clause in original contract or legal basis for termination
1. Reason for Termination: Detailed explanation of termination grounds, required when termination is for cause or breach
2. Outstanding Obligations: List of pending deliverables, payments, or other contractual obligations to be fulfilled
3. Transition Arrangements: Details of handover process and timeline for complex service arrangements
4. Confidentiality Reminder: Reminder of ongoing confidentiality obligations that survive termination
5. Property Return: Instructions for return of any company property, documents, or materials
1. Statement of Outstanding Accounts: Detailed summary of any pending payments, credits, or financial obligations
2. Asset Return Schedule: Itemized list of physical or digital assets to be returned by either party
3. Transition Plan: Detailed timeline and process for service transition or handover
4. Final Invoice Schedule: Schedule of final payments or settlements required
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