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A Formal Letter Of Warning To Employee is a crucial HR document used in Singapore when formal disciplinary action is required. It should be issued when verbal warnings have proven ineffective or when the severity of the situation demands immediate formal documentation. The letter must comply with Singapore's Employment Act and TAFEP guidelines, documenting specific incidents, policy violations, or performance issues. It serves multiple purposes: officially notifying the employee of concerns, establishing a formal record for potential future actions, and protecting the employer's interests in case of employment disputes. The document is particularly important in Singapore's highly regulated employment environment, where proper documentation of disciplinary processes is essential.

1. Letter Header: Company letterhead, date, reference number, and confidentiality statement

2. Employee Information: Employee's name, position, department, and employee ID

3. Warning Classification: Specification of warning level (first/final/etc.)

4. Incident Details: Specific description of the misconduct or performance issue

5. Policy Reference: Reference to specific company policies or regulations violated

6. Expected Improvement: Clear outline of expected behavior or performance improvements

7. Consequences: Statement of potential consequences if behavior/performance doesn't improve