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Temporary Suspension Letter Template for Singapore

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Key Requirements PROMPT example:

Temporary Suspension Letter

"Need a Temporary Suspension Letter for an employee in our Singapore manufacturing facility who violated safety protocols, with suspension starting March 15, 2025, for an initial period of 30 days with half pay during investigation."

Document background
A Temporary Suspension Letter is used when an employer needs to temporarily remove an employee from their duties while maintaining the employment relationship. Common situations include pending investigations, disciplinary matters, or operational requirements. Under Singapore law, the letter must clearly outline the suspension terms, duration, compensation arrangements, and any conditions for return to work. The document should comply with the Employment Act and MOM guidelines, ensuring fair treatment and due process. The letter serves as both legal documentation and communication tool, protecting the interests of all parties involved.
Suggested Sections

1. Employee Details: Full name, position, employee ID, department of the suspended employee

2. Suspension Details: Effective date, duration, and grounds for suspension

3. Payment Terms: Clarification of salary and benefits during suspension period

4. Company Property: Instructions regarding company assets during suspension

5. Confidentiality: Reminder of ongoing confidentiality obligations

Optional Sections

1. Investigation Process: Details of any ongoing investigation, used when suspension is related to misconduct

2. Appeal Process: Information about how to appeal the suspension decision

3. Return to Work: Specific conditions that must be met before suspension ends

Suggested Schedules

1. Company Policies: Relevant company policies related to suspension

2. Investigation Timeline: Expected timeline for investigation completion, if applicable

3. Acknowledgment Form: Form for employee to acknowledge receipt of suspension letter

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions




















Clauses



















Industries

Employment Act (Chapter 91): Primary legislation governing employment rights during suspension, including provisions for fair treatment, due process, and salary requirements during suspension periods

Employment Records Regulations: Regulations specifying documentation requirements and record-keeping obligations for employment-related actions including suspensions

Tripartite Guidelines on Fair Employment Practices: Guidelines ensuring fair and non-discriminatory employment practices in Singapore, including during disciplinary actions like suspensions

MOM Guidelines: Ministry of Manpower guidelines outlining proper procedures for temporary suspension, investigation processes, and duration limits for suspension periods

Workplace Safety and Health Act: Legislation relevant when suspension is related to workplace safety violations or concerns

Personal Data Protection Act (PDPA): Laws governing the handling of employee personal information and confidentiality requirements during suspension processes

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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