An Affidavit of Lost Stock Certificate becomes necessary when a stockholder can no longer locate their original stock certificate and needs to obtain a replacement. This document, required under US securities laws, serves as both a formal declaration of loss and a protective mechanism for the issuing company. It includes specific details about the lost certificate, circumstances of loss, and an indemnification clause. The affidavit must comply with federal securities regulations, state corporate laws, and company bylaws, often requiring notarization to be legally valid. This document is particularly crucial as stock certificates represent valuable ownership rights and must be carefully controlled to prevent unauthorized duplication or fraudulent claims.
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1. Title and Introduction: Identifies the document as an affidavit and the state of execution
2. Affiant Information: Full legal name and address of person making the affidavit
3. Certificate Details: Information about the lost certificate including certificate number, shares represented, and issuing company
4. Loss Declaration: Statement describing circumstances of loss and efforts made to locate the certificate
5. Indemnification: Promise to indemnify the company against claims related to the lost certificate
6. Verification: Statement verifying the truth of the affidavit contents
1. Bond Information: Details of any surety bond posted (required for high-value certificates)
2. Additional Witnesses: Statements from witnesses regarding the loss
1. Copy of Original Certificate: If available, copy of lost certificate or related documentation
2. Police Report: If certificate was stolen, copy of police report
3. Search Documentation: Records of attempts to locate the certificate
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