The Cancellation of Offer Letter is utilized when an organization needs to withdraw an employment offer before the candidate's start date. This document becomes necessary due to various circumstances such as business conditions, budget changes, or organizational restructuring. The letter must be carefully drafted to minimize legal exposure while maintaining professionalism. Under US employment law, while employers generally have the right to withdraw offers, they must consider potential liability if the candidate has relied on the offer to their detriment. The document typically includes reference to the original offer, clear cancellation language, and may address any expenses incurred by the candidate.
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1. Recipient Details: Full name and address of the offer recipient
2. Reference to Original Offer: Date and details of the original offer letter
3. Clear Cancellation Statement: Explicit statement that the offer is being withdrawn
4. Reason for Cancellation: Brief explanation of why the offer is being withdrawn
5. Effective Date: When the cancellation takes effect
1. Apology Statement: Professional apology for any inconvenience caused - used when maintaining good relations is important
2. Alternative Opportunities: Information about other positions if available - used when you want to maintain relationship for future opportunities
3. Expense Reimbursement: Details of any reimbursement for incurred expenses - used when candidate has incurred relocation or other expenses
1. Original Offer Letter: Copy of the original offer letter being cancelled
2. Expense Documentation: If applicable, documentation of expenses to be reimbursed
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