A Circular Resolution of Shareholders serves as a crucial corporate governance tool in the United States, allowing companies to obtain shareholder approval efficiently without the need for in-person meetings. This document type is particularly valuable when immediate decisions are required or when organizing physical meetings would be impractical or costly. The resolution must comply with state-specific corporate laws and the company's bylaws, typically requiring either majority or unanimous consent depending on the jurisdiction and nature of the decision.
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1. Title and Date: Specifies the company name and date of resolution
2. Recitals: Background information including company details and reason for resolution
3. Notice and Quorum: Confirmation that proper notice was given and quorum requirements are met
4. Resolution Text: The actual resolution(s) being voted upon
5. Voting Details: Record of votes cast and confirmation of passage
6. Signature Block: Space for shareholder signatures or electronic confirmations
1. Effective Date: Specific section to be included when the resolution takes effect on a future date different from the signing date
2. Conditions Precedent: Section detailing any conditions that must be met before resolution becomes effective, used when resolution is contingent on certain events
3. Dissenting Shareholders: Section recording any dissenting votes, included when unanimous consent is not achieved
1. Schedule A - Shareholder Details: List of shareholders and their respective shareholdings
2. Schedule B - Voting Record: Detailed breakdown of votes cast
3. Schedule C - Supporting Documents: Any relevant supporting documentation referenced in the resolution
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