The Commercial Cleaning Contract is a essential legal document used when engaging professional cleaning services for commercial properties in the United States. It is particularly relevant when businesses need to establish a formal relationship with a cleaning service provider for regular maintenance of their premises. The document comprehensively covers service specifications, performance standards, pricing structures, and regulatory compliance requirements under U.S. federal and state laws. This type of agreement is critical for protecting both parties' interests, ensuring quality standards are met, and maintaining clear communication channels. The contract should be used whenever a business engages external cleaning services for a defined period, typically ranging from one to three years, with provisions for renewal. It incorporates necessary legal protections, insurance requirements, and specific cleaning protocols while ensuring compliance with relevant health, safety, and environmental regulations.
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1. Parties: Identification of the service provider (cleaning company) and the client, including full legal names and addresses
2. Background: Brief context of the agreement and the parties' intentions
3. Definitions: Key terms used throughout the agreement
4. Scope of Services: General description of cleaning services to be provided
5. Service Provider Obligations: Detailed responsibilities of the cleaning company including staffing, equipment, and supplies
6. Client Obligations: Client responsibilities including access, facilities, and utilities provision
7. Service Standards: Required quality standards and performance metrics
8. Pricing and Payment Terms: Service fees, payment schedule, and invoice procedures
9. Term and Termination: Contract duration, renewal terms, and termination provisions
10. Insurance and Liability: Required insurance coverage and liability allocation between parties
11. Health and Safety: Safety protocols and compliance requirements
12. Confidentiality: Protection of confidential information and data privacy
13. General Provisions: Standard legal clauses including notices, amendments, and governing law
1. Environmental Standards: Specific environmental requirements and green cleaning protocols, used when client requires eco-friendly cleaning practices
2. Security Requirements: Additional security measures and clearances, used for high-security facilities
3. Emergency Services: Provisions for emergency or special cleaning services, used when 24/7 availability might be required
4. Multi-Location Services: Specific provisions for multiple service locations, used when services cover multiple premises
5. Specialized Cleaning Requirements: Special provisions for specific areas or equipment, used in facilities with specialized cleaning needs
6. Performance Bonds: Requirements for performance bonds or other financial guarantees, used in high-value contracts
7. Subcontracting: Terms governing use of subcontractors, used when subcontracting is permitted
1. Schedule A - Cleaning Specifications: Detailed cleaning requirements for each area, including frequency and specific tasks
2. Schedule B - Service Locations: List and details of all locations where services are to be provided
3. Schedule C - Equipment and Materials: List of approved cleaning equipment and materials to be used
4. Schedule D - Price Schedule: Detailed breakdown of costs for different services and locations
5. Schedule E - Performance Metrics: Specific KPIs and measurement criteria for service quality
6. Schedule F - Staff Requirements: Required qualifications, training, and background check requirements for cleaning staff
7. Appendix 1 - Incident Report Form: Standard form for reporting accidents or incidents
8. Appendix 2 - Quality Inspection Checklist: Checklist for regular quality inspections
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