The End of Representation Letter is a crucial document used when an attorney or law firm needs to formally conclude their professional relationship with a client. This document, governed by U.S. state bar associations and professional conduct rules, serves multiple purposes: it clearly communicates the termination of services, protects both parties legally, and ensures compliance with ethical obligations. The letter typically includes information about pending deadlines, file transfer procedures, final billing, and continuing obligations. It's essential for maintaining professional standards and preventing future misunderstandings about the status of representation.
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1. Date and Addressing: Current date and client's complete contact information
2. Clear Statement of Termination: Explicit statement that the representation is ending and effective date
3. Reason for Termination: Brief, professional explanation of why the representation is ending
4. Status of Matter: Current status of legal matters and any immediate actions needed
5. Pending Deadlines: List of important dates and deadlines client needs to be aware of
1. Final Billing Statement: Section detailing any outstanding fees to be collected and payment instructions
2. File Transfer Instructions: Details about how client can obtain their files and the process for file transfer
3. Referral Information: Information about other attorneys who might assist with ongoing or future legal matters
1. File Inventory: Detailed list of all documents and materials in client's file
2. Final Invoice: Detailed billing statement for any outstanding fees
3. Consent Form: Form for court approval if needed for withdrawal from representation
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