The Job Continuation Letter is commonly used in situations where an organization needs to formally document the extension or continuation of employment beyond an initial term, or when significant changes to employment terms necessitate formal documentation. This document type is particularly relevant in the United States, where employment documentation must comply with both federal and state labor laws. It serves multiple purposes: confirming ongoing employment status, documenting any modifications to existing terms, ensuring legal compliance, and providing both parties with clear written evidence of the employment arrangement. The letter may be used in various scenarios, such as converting temporary positions to permanent roles, extending fixed-term contracts, or documenting changes in employment terms while maintaining the employment relationship.
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1. Header and Date: Company letterhead, current date, and employee's contact information
2. Opening Salutation: Professional greeting addressing the employee by name
3. Confirmation Statement: Clear statement confirming the continuation of employment and reference to original employment agreement/terms
4. Position Details: Confirmation of job title, role, and reporting relationship
5. Duration: Specify the continuation period or confirm indefinite employment
6. Current Terms Reference: Statement confirming that all other existing terms and conditions remain unchanged
7. Closing: Professional closing with space for signatures from both employer and employee
1. Modified Terms: Include when there are any changes to employment terms, such as salary, benefits, or working conditions
2. Performance Expectations: Include when setting new or modified performance goals or expectations
3. Location Changes: Include if there are any changes to work location or remote work arrangements
4. Project Assignment: Include when the continuation is related to specific project work or responsibilities
5. Probationary Period: Include if the continuation is subject to a probationary or review period
6. Benefits Summary: Include if there are any changes or updates to employee benefits
7. Confidentiality Reminder: Include if necessary to reinforce existing confidentiality obligations
1. Updated Compensation Details: If applicable, detailed breakdown of any salary changes, bonuses, or other compensation elements
2. Modified Job Description: If the role has evolved, detailed description of updated responsibilities and expectations
3. Benefits Summary: If benefits have changed, comprehensive outline of the updated benefits package
4. Performance Metrics: If including new performance expectations, detailed metrics and targets
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