The Job Rejection Letter is a crucial document in the US hiring process, used when an organization needs to formally communicate a negative hiring decision to a job applicant. It should be professionally crafted to maintain goodwill while protecting the organization from potential legal issues. The letter typically includes acknowledgment of the application, a clear but tactful rejection statement, and may include information about future opportunities. It must adhere to US federal and state employment laws, particularly regarding anti-discrimination and record-keeping requirements.
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1. Recipient Information: Full name and address of the candidate
2. Acknowledgment: Thank the candidate for their time and interest in the position
3. Rejection Statement: Clear but tactful communication of the decision not to proceed with the application
4. Professional Closing: Formal sign-off with company representative's details
1. Future Opportunities: Optional section encouraging the candidate to apply for future positions when they were a strong candidate but not selected for this role
2. Application Retention: Optional section informing the candidate about keeping their application on file when company maintains a candidate database
3. Feedback Offer: Optional section providing generic constructive feedback, only to be used when specifically requested and after legal review
1. No Schedules Required: Job rejection letters typically do not include any schedules or appendices
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