A Recommendation Letter To Retain Employee is a crucial document used when an organization needs to justify or advocate for keeping specific personnel, particularly during restructuring, budget cuts, or when an employee might be considering leaving. This document, governed by U.S. employment laws, provides a formal record of an employee's value, achievements, and contributions to the organization. It typically includes performance history, specific accomplishments, and the business case for retention. The letter should comply with federal and state employment regulations, including anti-discrimination laws and privacy requirements, while providing concrete examples and data to support the recommendation.
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1. Letter Header: Date, recipient's name, title, and company details
2. Employee Identification: Clear identification of the employee being recommended for retention
3. Employment History: Duration of employment and positions held
4. Performance Assessment: Specific achievements and contributions to the organization
5. Value Proposition: Clear statement of why the employee should be retained
6. Closing Statement: Professional closing with contact information for follow-up
1. Specific Project Contributions: Detailed description of key projects and initiatives led by the employee, to be included when employee has led or significantly contributed to important projects
2. Leadership Qualities: Discussion of management or leadership capabilities, to be included when employee has demonstrated leadership skills or potential
3. Professional Development: Overview of training, certifications, or skills acquired, to be included when employee has shown significant professional growth
1. Performance Reviews: Recent performance evaluations supporting the recommendation
2. Achievement Records: Documentation of specific accomplishments or awards
3. Training Certificates: Copies of relevant professional certifications or completed training programs
Relevant legal definitions
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