The Short Landlord Reference Letter is a crucial document in the U.S. residential rental market that facilitates the tenant screening process. It is typically requested when a tenant is applying for a new rental property and needs to demonstrate their reliability as a renter. The letter provides essential information about the tenant's payment history, property maintenance, and overall conduct during their tenancy. While maintaining compliance with the Fair Housing Act and state privacy laws, this document helps prospective landlords make informed decisions about potential tenants. The reference letter should be concise, factual, and avoid any discriminatory language or unverifiable claims.
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1. Letter Date: Current date when writing the reference
2. Recipient Information: Name and address of the person/organization requesting the reference
3. Tenant Identification: Full name of the tenant being referenced
4. Tenancy Period: Dates of tenancy (start and end dates)
5. Property Details: Address of the rental property
6. Basic Tenant Assessment: Overview of tenant's reliability and behavior
7. Landlord Contact Information: Contact details for verification purposes
1. Rent Payment History: Details about payment timeliness and reliability - include only when specifically requested and with tenant's permission
2. Property Maintenance: Information about how well the tenant maintained the property - include when relevant to the new landlord's decision-making
3. Neighbor Relations: Information about tenant's relationship with neighbors - include if there were notable positive or negative interactions
1. No Schedules Required: Landlord reference letters typically don't include schedules or appendices as they are simple, one-page documents
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