The Bank Guarantee Lost Original document is a crucial instrument in South African banking practice, used when an original bank guarantee cannot be located or has been destroyed. This document becomes necessary in various business scenarios where the original guarantee is required but unavailable, such as project completions, contract fulfillments, or tender submissions. It serves multiple purposes: officially declaring the loss of the original guarantee, providing indemnity to the bank, and establishing a legal basis for issuing a replacement or cancellation. The document must comply with South African banking regulations and typically includes affidavits, searches conducted, and comprehensive details of the original guarantee. It's particularly important as bank guarantees represent significant financial commitments, and their loss or replacement must be handled with appropriate legal and procedural safeguards.
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1. Bank Details and Reference: Full details of the issuing bank, including branch, reference numbers, and contact information
2. Customer Details: Complete information about the customer who lost the original guarantee, including account details and contact information
3. Original Guarantee Details: Specific details of the lost bank guarantee including guarantee number, date of issue, amount, beneficiary details, and purpose
4. Declaration of Loss: Formal declaration stating the circumstances under which the original guarantee was lost or destroyed
5. Search Confirmation: Statement confirming that reasonable searches have been conducted and the document cannot be found
6. Indemnity: Customer's undertaking to indemnify the bank against any claims or losses arising from the lost guarantee
7. Replacement Request: Formal request for the issuance of a replacement guarantee or confirmation letter
8. Original Invalidation: Statement declaring the original guarantee null and void if found
1. Police Report Reference: Include when a police report has been filed for the lost document
2. Beneficiary Acknowledgment: Include when the beneficiary has been notified and acknowledged the loss of the original guarantee
3. Additional Security Measures: Include when additional security measures or conditions are required for the replacement
4. Media Advertisement: Include when public notification of the lost guarantee in media is required
5. Third Party Claims Procedure: Include when specific procedures for handling potential third-party claims need to be detailed
1. Affidavit of Loss: Sworn affidavit detailing the circumstances of loss and search efforts
2. Original Guarantee Copy: Copy of the lost guarantee if available (marked as copy)
3. Supporting Documents: Relevant supporting documents such as ID, authority to act, etc.
4. Indemnity Bond: Detailed indemnity agreement protecting the bank's interests
5. Search Evidence: Documentation of attempts made to locate the original guarantee
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