The End Of Tenancy Cleaning Invoice is a essential document used in South African property rental transactions when a tenant vacates a property. This document serves multiple purposes: it provides a detailed record of cleaning services performed, establishes the financial obligation for the cleaning work, and helps ensure compliance with South African rental property regulations and tax laws. The invoice should be issued immediately after the cleaning service is completed and typically includes itemized costs, VAT (if applicable), property details, and specific cleaning tasks performed. It's particularly important in the context of deposit returns and property handovers, often serving as supporting documentation for landlords and property managers in the final settlement process with tenants.
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1. Invoice Header: Company/cleaner details, invoice number, date, and VAT registration number (if applicable)
2. Property Details: Full address of the cleaned property and relevant property identification information
3. Client Information: Landlord/tenant/property manager details including full name, contact information, and billing address
4. Service Summary: Brief overview of the end of tenancy cleaning service provided, including date of service
5. Itemized Services: Detailed breakdown of all cleaning services performed with individual costs
6. Total Amount: Subtotal, VAT (if applicable), and total amount due clearly displayed
7. Payment Terms: Payment due date, accepted payment methods, and banking details
8. Terms and Conditions: Standard invoice terms including payment conditions and late payment penalties
1. Inspection Notes: Include when specific property condition details need to be documented
2. Additional Services: Include when extra services beyond standard end of tenancy cleaning were provided
3. Discount Section: Include when any discounts or special rates have been applied
4. Quality Guarantee: Include when offering specific cleaning guarantees or warranties
5. Previous Balance: Include when there are any outstanding amounts from previous services
1. Schedule A: Cleaning Checklist: Detailed room-by-room checklist of completed cleaning tasks
2. Schedule B: Photographic Evidence: Before and after photos of cleaned areas (if requested)
3. Schedule C: Special Instructions: Any specific cleaning instructions provided by landlord/tenant that were followed
4. Appendix 1: Service Rate Card: Standard pricing for different cleaning services provided
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Property Management
Cleaning Services
Residential Property
Commercial Property
Property Maintenance
Facility Management
Professional Services
Relevant Teams
Finance
Property Management
Operations
Accounts Receivable
Lettings
Maintenance
Client Services
Administration
Facilities
Relevant Roles
Property Manager
Letting Agent
Real Estate Agent
Cleaning Service Manager
Accounts Receivable Clerk
Property Administrator
Facility Manager
Tenant Liaison Officer
Operations Manager
Financial Controller
Property Portfolio Manager
Maintenance Coordinator
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