The Extension Request Letter For Continuation Of Job is a crucial document in South African employment practice, particularly relevant in situations where fixed-term contracts are approaching their end date or project-based employment needs to be extended. This document type is governed by South African labor legislation, including the Basic Conditions of Employment Act and Labour Relations Act, which provide the legal framework for employment extensions. The letter serves as a formal request from an employee to their employer, seeking to extend their current employment period. It should include essential information such as current employment details, the desired extension period, justification for the extension, and any relevant achievements or ongoing projects. The document is particularly important in ensuring compliance with legal requirements while maintaining clear communication between parties regarding employment continuation terms.
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1. Sender's Details: Full name, position, employee ID (if applicable), department, and contact information
2. Date: Current date of the letter
3. Recipient's Details: Name, title, and department of the person authorized to approve the extension
4. Subject Line: Clear indication that this is a job extension request
5. Current Employment Details: Current position, start date, and current contract end date
6. Extension Request: Specific time period for which the extension is being requested
7. Justification: Clear reasons for requesting the extension, including achievements and ongoing projects
8. Closing: Professional closing with signature block and contact information
1. Project Status Update: Include when the extension is related to ongoing projects that require completion
2. Performance Highlights: Add when recent performance achievements support the extension request
3. Skills and Training: Include when new skills or training acquired are relevant to the extension request
4. Team Impact Statement: Add when the extension has significant impact on team continuity or project delivery
5. Budget Implications: Include when there are specific budget considerations or changes related to the extension
1. Current Contract Copy: Copy of the existing employment contract or most recent extension
2. Performance Review: Recent performance evaluation reports supporting the extension request
3. Project Timeline: Schedule of ongoing projects and their completion dates
4. Achievements Record: Documentation of key achievements during the current employment period
5. Manager's Recommendation: Supporting letter from immediate supervisor or manager if required
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