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1. Sender Details: Full name and current contact details of the tenant giving notice
2. Date: The date on which the notice is written/sent
3. Recipient Details: Landlord's or property management company's full name and address
4. Subject Line: Clear indication that this is a notice of termination of lease
5. Property Identification: Full address and any relevant unit numbers of the rental property
6. Notice Statement: Clear statement of intention to terminate the lease and the intended vacation date
7. Legal Notice Period Confirmation: Confirmation that the notice period complies with the lease agreement and relevant laws
8. Signature: Tenant's signature and printed name
1. Security Deposit Return Request: Request for the return of the security deposit, to be included if a deposit was paid
2. Forwarding Address: New address for future correspondence and deposit return, if already known
3. Inspection Request: Request for a joint inspection of the property before moving out
4. Reference Request: Optional request for a landlord reference, if the tenancy has been positive
5. Reason for Termination: Optional explanation for terminating the lease, if deemed necessary or beneficial
6. Maintenance Issues: Documentation of any existing maintenance issues, if relevant to the final inspection or deposit return
1. Proof of Delivery: Attached proof that the notice was delivered to the landlord (e.g., registered mail receipt, email delivery receipt)
2. Copy of Lease Agreement: Reference copy of the relevant sections of the lease agreement regarding notice periods
3. Photographic Evidence: Optional photographs of the property condition, if relevant for deposit return purposes
4. Utility Account Information: Details of utility accounts that need to be closed or transferred
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